Human Resources Representative

San Mateo County Community College District

Posting Number: 1C0558

Location: District Office

Department

Position Number: 1C0558

Percentage of Full Time: 100%

FLSA: Non-Exempt (accrues overtime)

Months per Year: 12

If Other, Please Specify

Min Salary: $95,604 (annual)

Max Salary: $122,004 (annual)

Position Type: Classified Positions

Who We Are

The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.

The College And The District

The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.

Who We Want

We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.

The Position

Under general supervision, the Human Resources Representative performs specialized human resources functions and assists in the implementation of district and departmental human resources policies and procedures in a team environment with the primary objective of assisting the district in all aspects of talent management with an emphasis on creating an inclusive and healthy workplace.

Extensive public contact with tact and discretion is required to respond to inquiries concerning recruitment, employment, benefits, leaves, retirement plans, collective bargaining agreements, resource materials, policies, and procedures. A high degree of independent judgment and creativity are required to select and apply policies and procedures to resolve minor and occasional major problems that arise. The consequences of errors in judgment can be costly in public relations, employee time, and money. A Human Resources Representative can direct the work of student assistants and short-term temporary employees or other staff as assigned.

Duties And Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

• Manage, coordinate, plan, and perform a variety of complex and technical functions related to employee services programs and activities, including recruitment, employment, compensation, benefits, leaves, and record maintenance in compliance with relevant laws, regulations, District policies and collective bargaining agreements.
• In a timely and service-based manner, exchange information with job applicants, community organizations, business representatives, other educational institutions, district employees, and others concerning a variety of recruitment and employment issues, collective bargaining and employment policies and procedures, employee records, benefits, retirement plans, employee training programs, and human resources department services.
• Assist in developing materials and delivering presentations to small and large groups.
• Attend meetings, workshops, and other events to obtain and provide current procedural and policy information.
• Compose, format, and prepare correspondence, memoranda, marketing materials, and reports from original ideas, recruitment materials, electronic communication, including websites, and a variety of other materials.
• Conduct research, compile data for, and prepare statistical and narrative reports and spreadsheets; use computer software, to compose, format, track and prepare files, surveys, marketing trends, salary and classification comparative data, and other information for use in human resource department services and collective bargaining activities.
• Maintain confidentiality of information regarding Board, district, personnel, student, collective bargaining, equal employment opportunity, or controversial matters.
• Assist with pay and leave calculations in accordance with District personnel policies and collective bargaining agreements.
• Conduct day-to-day data entry in various data management systems for employment, benefits, leaves, and retirement transactions in compliance with District policies and collective bargaining agreements.
• Assist in resolving problems between District employees and assigned benefit programs and retirement plans, and recommend resolutions within the guidelines of plans or following established precedents.
  
  

Minimum Qualifications:

• Associate’s degree in human resources, business administration, or a closely related field OR an equivalent combination of education and experience
• Successful recent human resources experience of increasing responsibility in areas such as recruitment, selection, benefits administration, or classification and compensation
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds of community college students, faculty and staff
  
  

Physical Requirements

This classification requires in-person contact with individuals and groups; public speaking; manual dexterity; visual comparison; good memory; multi-tasking; reaching, pulling, pushing, stooping, bending; ability to access transportation and travel as needed.

Knowledge, Skills And Abilities

• Ability to build and maintain positive working relationships with co-workers, employees, outside agencies, and the public using principles of good customer service.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment including collective bargaining agreements, laws, District policies, and procedures.
• Ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility and exercise sound judgment when issues should be elevated to upper management.
• Ability to perform intermediate to advanced tasks using computer and data management systems.
• Ability to maintain composure and tact during high-stress situations and under heavy workloads with conflicting priorities and frequent interruptions while needing to prioritize work and meeting deadlines.
• Knowledge of employment and talent management principles and practices associated with human resources functions.
• Skill in respectful, sensitive, and effective oral and written communication taking into consideration the diverse communities served by the District and department.
  
  

Preferred Qualifications:

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 02/28/2025

First Review Date: 03/21/2025

Close Date

Open Until Filled: Yes

Special Instructions Summary

Required Application Materials

All Applicants Are Required To Submit

• A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
• A resume that details all relevant education, training, and other work experience.
• A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
  
  

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For Questions Related To This Posting, Please Contact

SMCCCD Office of Human Resources

3401 CSM Drive

San Mateo, CA 94402

Tel.: (650) 574-6555

Fax: (650) 574-6574

Email: smccdjobs@smccd.edu

Web Page: https://smccd.edu/humanresources/

Conditions Of Employment

Prior to employment, the selected candidate will be required to complete the following:

• Submit official transcripts (applies to all faculty or educational administrative positions)
• Submit verifications of prior employment
• Satisfactory references
• Successfully being cleared for employment through the background checking process
  
  

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

• Present original documents for proof of eligibility to work in the United States
• Approval of your employment by the SMCCCD Board of Trustees
• Provide a certificate of Tuberculosis exam for initial employment.
• Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
  
  

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.

To apply, visit: https://jobs.smccd.edu/

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