Fiscal Services Supervisor

Under general direction, plans, organizes, and supervises the daily operations and activities related to fiscal services including accounts payable, accounts receivable, payroll, grant fund management, and program financial support; plans, organizes, assigns, supervises, and reviews the work of staff providing support to fiscal services including accounts payable and payroll staff; coordinates, oversees, and participates in the preparation, maintenance, review, and auditing of a variety of financial and statistical records, statements, and reports related to accounts, funds, reconciliations, and payroll; and performs related duties as required. This is the full supervisory-level class in the fiscal services series that exercises independent judgment on diverse and specialized accounting and payroll functions with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and for organizing and overseeing day-to-day financial processing, reporting and recordkeeping. Incumbents provide professional level support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice. KEY RESPONSIBILITIES Plans, organizes, and manages the daily operations and activities related to fiscal services including accounts payable, accounts receivable, payroll, grant fund management, and program financial support. Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations. SEE ATTACHED JOB DESCRIPTION FOR A COMPLETE LIST OF JOB DUTIES. Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work." MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and abilities for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to a: EDUCATION: Bachelor’s degree from an accredited college or university with major coursework in accounting, finance, public administration, business administration, or a related field; and EXPERIENCE: Four years of fiscal services experience, including public agency payroll and accounting experience. LICENSES AND OTHER REQUIREMENTS: Some positions may require possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment. ENVIRONMENT AND WORKING CONDITIONS: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A review of required completed application; and 2. An oral board examination conducted virtually via Zoom (Tentative Date: April 30, 2025).