Payroll Supervisor (Promotional Recruitment)

Under general direction from the Director, District Business Services; plans, organizes, and manages the daily operations and activities related to payroll services for the Districts; participates in the development of goals, objectives, policies, and procedures for assigned services and programs; plans, organizes, assigns, supervises, and reviews the work of staff providing support to payroll services for the Districts; oversees, audits, and participates in the preparation, processing, reconciliation, and maintenance of District payrolls; and performs related duties as required. This is the full supervisory-level class in the payroll services series that exercises independent judgment on diverse and specialized payroll functions with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and for organizing and overseeing day-to-day payroll processing, reporting and record-keeping. Incumbents provide professional level support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice. KEY RESPONSIBILITIES: Plans, organizes, and manages the daily operations and activities related to payroll services for the Districts; ensure compliance with applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices. Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations. SEE ATTACHED JOB DESCRIPTION FOR A COMPLETE LIST OF JOB DUTIES. Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work." MINIMUM QUALIFICATIONS: Any combination of education and experience providing the job knowledge, skills, and abilities for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to a: EDUCATION: Bachelor’s degree from an accredited college or university with major coursework in Accounting, Public Administration, Business Administration, or related field; and EXPERIENCE: Four years of increasingly responsible public agency payroll and/or accounting experience. ENVIRONMENT WORKING CONDITIONS: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures. PHYSICAL REQUIREMENTS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A review of required completed application; and 2. An oral board examination conducted virtually via Zoom (Tentative Date: April 16, 2025).