Administrative Coordinator - Assessor's Office

San Miguel County

ADMINISTRATIVE COORDINATOR - ASSESSOR'S OFFICE

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Department: Assessor’s Office

Job Title: Administrative Coordinator

Job Type: Full-Time, Non-Exempt, 40 hours per week

Compensation Range: Grade 22, Steps 3-6 ($25.45 - $26.74) per hour)

Location: Miramonte Building (Telluride, CO)

POSITION SUMMARY

The Full-time, non-exempt Administrative Coordinator is responsible for directly supporting and assisting the County Assessor in exercising a variety of functions and disciplines to ensure the efficient and effective day-to-day operations of the County Assessor’s Office. The Administrative Coordinator performs a multitude of day-to-day functions including customer service (both over the telephone and in-person); provides general office support including typing and data entry, mail and document handling, filing and records management, document preparation and review, the composition of correspondence and receiving payment for reports and other services. The work is both highly sensitive and often confidential in nature.

The position will report directly to the County Assessor and will be classified as a Grade 22. As a full-time position, the Administrative Coordinator is eligible for all County-sponsored insurance and benefit plans as summarized in SMC 2025 Summary of Benefits, subject to applicable waiting periods.

The position will be primarily based out of the County’s Miramonte Building in Telluride, Colorado.

Supervision Received: Receives direct supervision from the County Assessor and the Chief Deputy Assessor.

Supervision Exercised: This position possesses no supervisory responsibilities but requires frequent interaction with the general public.

JOB DESCRIPTION

The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. San Miguel County retains the right to modify or change the duties or essential functions of the job at any time.

Tasks, Duties, and Responsibilities Include, but are not limited to, the following:

• Researches, analyzes, and interprets legal descriptions and property ownership to process deed transfers.

• Researches eligibility requirements for senior and veteran exemption applications.

• Prepares documentation for manufactured home ownership changes, relocation, purges, etc.

• Works with confidential information for valuing businesses and personal property.

• Assists in administering business personal property declarations and accounts and in valuing business personal property.

• Attends Division of Property Taxation training to successfully perform required duties.

• Corrects, updates, and maintains accurate property records involving ownership, mailing and situs addresses, sales data, and manufactured homes.

• Prepares correspondence to title companies, attorneys, and the public.

• Educates the public about various assessment functions and explains the application of statutes and guidelines as needed.

• Schedules appointments and completes computer input for appeals.

• Performs clerical duties including answering the telephone, assisting the public with general assessment questions and completing forms, scanning and downloading documents, and general filing.

• Collects fees, issues receipts, records transactions as appropriate, and performs monthly balancing of the cash drawer accurately.

• Reviews and proofreads material and verifies information for accuracy and completeness, makes corrections as necessary.

• May be called upon to assist with special projects.

• Performs duties in accordance with the Colorado Revised Statutes, the Assessor’s Reference Library, County Policies, and Procedures, etc. with a high degree of accuracy.

• Regular and predictable attendance is required.

• Follows oral and written instructions.

• Travels to various locations throughout Colorado for training on occasion; travels throughout San Miguel County for field visits or site inspections as required.

• Performs other related duties as required and assigned.

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Ability to thoroughly learn and understand the guidelines, policies, procedures, and materials (i.e. Colorado Revised Statutes, County Policies and Procedures, Assessor’s Reference Library, etc.) used in the department within a designated time frame.

• Ability to perform a variety of typing and clerical work with a high degree of accuracy and requiring some exercise of independent judgment.

• Must be able to read, comprehend and apply laws, regulations, policies, and standard operating procedures required for this position.

• Possesses a high level of attention to detail.

• Must be a team player and possess the ability to foster and cultivate positive, effective, and trustworthy professional relationships with all County employees, Department Heads, Elected Officials, and the general public, as well as with representatives of other agencies and organizations.

• Possesses strong reasoning and analytical skills; must be able to make rational decisions through sound logical and deductive reasoning processes to make sound judgments, decision making, and problem-solving.

• Must have the ability to work with basic mathematical concepts such as addition, subtraction, multiplication, and division and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Possesses strong office technology and computer skills; ability to learn and effectively and accurately use various software programs related to the tasks, duties, and responsibilities required of the position.

• Knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Gmail, Google Sheets, and Google Docs.

• Must have proficient knowledge of proper grammar, punctuation, and spelling in all oral and written communication.

• Ability to express ideas clearly and concisely, both verbally as well as in a variety of written formats.

• Must be extremely organized and possess the ability to manage multiple tasks and reprioritize workflow and assignments as work situations and needs change.

• Ability to deliver effective results in a fast-paced environment while adhering to scheduled deadlines.

• Must be honest, truthful, positive, and trustworthy and possess a high degree of personal integrity.

• Ability to speak one or more foreign languages, particularly Spanish is preferred but not required.

DESIRED EDUCATION & EXPERIENCE

• High school diploma or equivalent required.

• An Associate’s or Bachelor’s degree in General Business, Finance, Accounting, Public Administration, or related field is preferred.

• Two (2) years of experience working in a professional office environment or customer service setting is preferred.

REQUIRED LICENSES & CERTIFICATIONS

• Must possess and maintain a valid Colorado Driver’s License and satisfactory driving record.

SPECIAL REQUIREMENTS

• As part of your duties as a county employee, you may be called upon to perform duties outside your day-to-day activities in order to support county emergency operations. All county employees are required to complete National Incident Management System (NIMS) training within the first 6 months of employment.
• Must be able to satisfactorily pass a comprehensive, pre-employment criminal background and motor vehicle check.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit for long periods of consecutive time at a desk workstation while viewing multiple computer monitors; use hands and fingers to handle or feel; and reach with hands or arms. The employee is required to stand, walk, climb or balance, twist, stoop, kneel, and, crouch. Must be able to respond to the customers’ needs and perform tasks requiring extensive hand and eye coordination. Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects. The employee must frequently lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Physical ability and mobility to drive a motor vehicle to and from meetings and traverse uneven and rugged terrain as required. Ability to work extended shifts and attend training and meetings outside of regularly scheduled hours and the ability to work in stressful situations.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates primarily in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Ability to tolerate and be productive in a quiet to moderate noise level in the workplace.

APPLICATION PROCEDURE

Interested candidates are encouraged to apply immediately at https://www.sanmiguelcountyco.gov/jobs.aspx. All applications must be submitted online. Select the Apply Online link, (creating an account is recommended) answer all application questions in steps 1-7. Candidates are required to attach a resume and cover letter (in step one). Please ensure all requested items are submitted and completed for consideration. Upon receiving your completed application, you will receive an email from noreply@civicplus confirming your application has been received.

San Miguel County is an Equal Opportunity Employer (EOE)

Job Type: Full-time

Pay: $25.45 - $26.74 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift

Work Location: In person

Salary : $25 - $27