What are the responsibilities and job description for the Document Specialist position at San Rafael?
Now seeking a detail-oriented and dependable Document Specialist to join our nationally renowned firm in downtown Indianapolis, IN, where over a century of excellence shapes our success!
The ideal candidate thrives under direction, maintains professionalism under pressure, demonstrates agility, and is highly dependable in completing tasks efficiently and effectively. As a Document Specialist, you will manage document workflows, proofread for accuracy, and provide administrative support to ensure operational excellence.
This role requires the ability to adapt quickly to shifting priorities, meet tight deadlines, and maintain meticulous attention to detail in a demanding, professional setting.
Contribute to a team where your dedication and focus directly support our success, offering the opportunity to excel and grow your career through proven performance.
KEY RESPONSIBILITIES:
- Convert, format, and edit templates, notes, and documents for clarity, consistency, and professional presentation.
- Proofread documents to ensure grammatical accuracy and adherence to firm standards.
- Manage and organize electronic and physical files for accessibility and compliance.
- Support administrative needs, including correspondence, scheduling, and maintaining deadlines.
- Process and manage document revisions, ensuring timely delivery and accuracy.
- Coordinate with team members and departments to ensure smooth workflows.
- Handle mail, inquiries, and communication with efficiency and professionalism.
- Leverage technology tools to streamline document management and support processes.
QUALIFICATIONS & REQUIREMENTS:
- High school diploma required; college degree preferred.
- Minimum of 3 years of experience with significant document management and administrative support.
- Minimum of 5 years of experience in Microsoft Office Suite and document management systems. Candidates might be assessed.
- Exceptional attention to detail and strong organizational skills.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks, manage deadlines, and thrive in a fast-paced environment.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- No weekends
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 5 years (Required)
- Proofreading: 5 years (Required)
- Documentation review: 5 years (Required)
Ability to Commute:
- Indianapolis, IN 46282 (Required)
Ability to Relocate:
- Indianapolis, IN 46282: Relocate before starting work (Required)
Work Location: In person
Salary : $75,000 - $85,000