Executive Administrative Assistant

Overview

An Executive Admin Assistant at Sanders Supply provides high-level administrative support to executives within the organization. This role is crucial in ensuring the efficient operation of the executive's office and facilitating communication and coordination among various stakeholders. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities

Administrative Support

• Manage and maintain executive schedules, including booking meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing phone calls, emails, and other communications on behalf of the executive.
• Coordinate meetings, including agenda preparation, minute taking, and follow-up on action items.

Project Management

• Assist in the planning and execution of various projects, ensuring deadlines are met and objectives are achieved.
• Conduct research and gather information to support decision-making and strategic planning.
• Monitor and report on the progress of projects, providing updates to the executive and other stakeholders as necessary.

Office Management

• Ensure the smooth operation of the executive office, including the management of office supplies and equipment.
• Implement and maintain office policies and procedures to enhance efficiency and productivity.
• Interpersonal Relations
• Build and maintain positive relationships with internal and external stakeholders, including customers, vendors, and employees.
• Represent the executive in interactions with other departments and organizations.
• Facilitate communication and collaboration between the executive and other team members.

Required Skills and Qualifications

Education and Experience

• Bachelor's degree in business administration, management, or a related field.
• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.
• Experience in managing projects and coordinating multiple tasks simultaneously.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and tools.
• Ability to quickly learn and adapt to new technologies and systems.

Communication Skills

• Exceptional written and verbal communication skills.
• Ability to draft professional correspondence, reports, and presentations.
• Strong interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.

Organizational Skills

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and a high level of accuracy in work output.
• Proactive approach to problem-solving and the ability to anticipate the needs of the executive.

Desirable Attributes

Professionalism

• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Exhibit a professional demeanor and appearance at all times.
• Demonstrate reliability and a strong work ethic, with a commitment to excellence.

Adaptability

• Ability to thrive in a fast-paced and dynamic work environment.
• Flexibility to adjust to changing priorities and demands.
• Willingness to take on new challenges and responsibilities as needed.

Problem-Solving

• Strong analytical and critical thinking skills, with the ability to identify issues and implement effective solutions.
• Resourcefulness in overcoming obstacles and finding innovative ways to achieve goals.
• Ability to remain calm and composed under pressure.

Team Collaboration

• Ability to work collaboratively with colleagues and contribute to a positive team environment.
• Willingness to share knowledge and support the professional development of team members.
• Openness to feedback and continuous improvement.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $21