Clerical Assistant

At Sandestin Golf & Beach Resort, you'll do more than just work – you’ll thrive! Imagine starting your day in a stunning resort setting, being part of exciting projects that shape the future of our world-class destination, and enjoying perks like exclusive discounts on dining, recreation, and events. If you're ready to combine your passion for real estate, development, or construction with a fun, collaborative environment, this is the place to build your career and your lifestyle!

Job Summary:
Sandestin Golf & Beach Resort is seeking a highly organized and detail-oriented Clerical Assistant with experience in real estate, development, permitting or construction to provide exceptional administrative support to our dynamic team. This position will play a key role in ensuring the seamless operation of administrative tasks and project coordination within the real estate, development, and construction divisions.

Key Responsibilities:

• Administrative Support: Provide day-to-day administrative assistance, including calendar management, scheduling meetings, preparing correspondence, and maintaining accurate records.
• Document Management: Organize and maintain files, contracts, blueprints, permits, and project-related documents to ensure easy accessibility and compliance.
• Communication: Serve as a liaison between team members, contractors, clients, and other stakeholders, ensuring effective communication and timely follow-ups.
• Reporting: Prepare reports, presentations, and spreadsheets for internal and external use, including project updates, budgets, and timelines.
• Project Assistance: Assist in tracking project milestones, coordinating site visits, and maintaining construction and development schedules.
• Vendor Coordination: Support vendor management, including processing invoices, purchase orders, and contract administration.
• Compliance: Ensure adherence to regulatory requirements, zoning laws, and resort guidelines related to real estate, development, and construction projects.
• Meeting Coordination: Organize and attend meetings, take detailed minutes, and distribute action items.
• General Office Duties: Answer phones, respond to emails, order supplies, and maintain office organization.

Qualifications:

• Experience: Minimum of 2 years of administrative experience in real estate, development, or construction. Resort or hospitality experience is a plus.
• Education: High school diploma or equivalent required; associate’s or bachelor’s degree in business, real estate, construction management, or a related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or construction-related software (e.g., Procore, Bluebeam, or Yardi).
• Communication Skills: Excellent written and verbal communication skills, with strong attention to detail.
• Organizational Skills: Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Problem-Solving: Strong analytical and problem-solving skills with a proactive approach to challenges.
• Professionalism: Ability to maintain confidentiality, work collaboratively, and represent the resort with a high level of professionalism.

Physical Requirements:

• Must be able to sit, stand, or walk for extended periods while performing administrative tasks or assisting with site visits.
• Ability to lift up to 25 pounds occasionally (e.g., carrying project documents or supplies).
• Comfortable navigating a mix of office environments, resort properties, and active construction sites, including uneven terrain.
• Capable of climbing stairs, bending, and reaching as needed to access files or assist with on-site coordination.

Benefits:

• Competitive compensation
• Health, dental, and vision insurance
• 401(k) retirement plan with employer match
• Paid time off and holiday pay
• Resort perks, including discounts on dining, retail, and recreation

EOE M/D/F/V