What are the responsibilities and job description for the Contracts and Assets Administrator position at Sandoval County, NM?

Salary : $50,918.40 - $61,089.60 Annually

Location : Bernalillo, NM

Job Type : Classified Full Time

Job Number : 2025-00017

Division : Finance

Department : Finance

Opening Date : 02 / 10 / 2025

Closing Date : Continuous

General Purpose

Under general supervision, oversees and administers the fiscal and contract management of various capital and non-capital projects / programs for Sandoval County ensuring compliance with terms and conditions, contract performance, and cost compliance; oversees the administration of fixed assets and reporting; and performs other duties as assigned.

Minimum Qualifications

Associates Degree in Accounting, Finance, or related field;
Three years of experience in accounting, business management, and contracts management that includes financial monitoring and reporting on automated financial tracking systems, reconciliation of accounts, and project management; preferably in a public sector environment; OR an equivalent combination of education and experience.

Other Requirements

New Mexico Driver's License

Essential Job Functions

Processes, maintains and tracks grant funding reimbursements and assigned project accounts.

Administers, monitors, and writes agreements and contracts ensuring compliance with terms and conditions, contract performance, and cost compliance; monitors contracts with other public / private entities.

Researches and prepares grant reporting to funding agencies to ensure compliance including with DFA, CDBG, and HUD.

Responsible for bonds administration to include but not limited to IRB's, Intel, Fire District, Landfill, and Detention; oversees fiscal management of various capital and non-capital projects, financial system, and bonds; and manages and administers commission project accounts and contracts and the fiscal and contract management of the library bonds.

Maintains fixed asset inventory; provides reports on County fixed assets and capital projects.

Assists other County departments in financial management of various capital projects to ensure contract terms and financial obligations are met.

Reviews and recommends procurement of financial related documents to ensure financial policies and procedures are followed.

Processes invoices, maintains financial records, reconciles accounts, and prepares for audits for contracts, grants and bonds.

Assists in researching new or existing projects and programs as assigned; assists in the identification of unmet needs and resources; and types letters, memos, various resolutions, ordinances, agreements, contracts and a variety of miscellaneous correspondence for assigned area of responsibility.

Sandoval County offers benefits to full-time and part-time employees working 20 hours or more a week including : Health Care, Dental, Vision, Flexible Spending Account, Life Insurance, Long-Term and Short-Term disability insurance, Holiday pay, Vacation and Sick Leave, Deferred Compensation Plan.

Sandoval County non-union, non-safety positions are part of the Municipal Plan 2. Contributing 16.55% and employees contributing 3.65% to to the Public Employee Retirement Plan. (PERA)

Which of the following best describes your level of education in the related field for this position?

No High School Diploma or GED

High School Diploma or GED

Associates Degree

Bachelor's Degree

Master's Degree

Ph.D. / PsyD / Ed.D / M.D. / D.O / Doctorate

Do you have three (3) years of experience in accounting, business management, and contracts management that includes financial monitoring and reporting on automated financial tracking systems, reconciliation of accounts, and project management?

Briefly describe when and where you obtained your experience stated above.

I understand that if I do not attach a copy of my High School Diploma / GED Certificate, Degree or transcripts from an accredited institution showing degree conferred / awarded that my application will not be considered.

I Understand

Required Question

Salary : $50,918 - $61,090

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Contracts and Assets Administrator

What are the responsibilities and job description for the Contracts and Assets Administrator position at Sandoval County, NM?

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