Administration Specialist

Job Description

We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our office environment. In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, managing payroll, and creating an inviting, efficient workspace while reporting to the Administrative Managing Partner. If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.

Job Responsibilities and Tasks:

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Act as the primary liaison between departments, vendors, and other business-related duties.
• Acting as a liaison between the employees and upper management when it comes to financial and administrative issues.
• Manage office supplies and equipment, ensuring everything runs smoothly for staff.
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records including employee documentation and others.
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.
• Audit, edit, and complete timecards with input from department managers.
• Submitting payroll on a bi-weekly basis and all other bonus/reimbursement submissions.
• Assist with disciplinary meetings and written reprimands.
  
  

Skills and Qualifications:

Requirements:

• Three or more years of experience in office administration or management.
• Bachelor's degree in business administration or a related field.
  
  

Preferred Qualifications:

• MBA from an accredited program.
• Fully bilingual in English and Spanish.
• Seven or more years of experience in office administration.
• Experience at a personal injury law firm.
  
  

Experience and Skills:

• Proven experience in office administration, executive assistance, or similar roles.
• Exceptional organizational skills with the ability to effectively manage multiple priorities.
• Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
• Excellent verbal and written communication skills to promote collaboration in a hybrid work environment.
• A proactive mindset with a strong focus on inclusivity and fostering a positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.
  
  

Salary: $50,000.00 to 100,000.00. Quarterly Bonuses with good performance

Benefits:

• Health insurance for employee and immediate family in the household;
• Holiday paid time off;
• Vacation/Personal paid time off;
• Sick time;
• 401K Plan
• Dental Insurance
• Vision Insurance
• Long-term disability coverage;
• Life Insurance
• Gym membership;
• Drinks & Snacks provided daily
• Monthly employee parties with raffles
• Quarterly events
• Quarterly staff bonuses
• Ongoing mentorship and training; and
• Opportunities for growth and advancement.
• Student loan assistance following two years tenure
  
  

Company Description

We are a personal injury law firm dedicated to our clients. Our passion and purpose revolve around helping them recover from their injuries and achieving the best possible outcomes for their cases. Our team is diverse, consisting of attorneys, paralegals, and legal assistants from various backgrounds. We consider everyone at our firm to be part of a family, which has led us to create a comprehensive benefits package for our employees and their families. Philosophy: Our managers share a common goal and philosophy focused on training, development, and growth. We take a hands-on approach in training our attorneys and staff to ensure they are set on a successful path within our firm. We offer ongoing internal Continuing Legal Education (CLE) sessions with Q&A opportunities. Our aim is to provide exceptional service to our clients, so we are committed to helping our attorneys reach their full potential and take pride in being part of Sandoval & James, PLLC. Culture: Our managers, including firm partners, maintain an open-door policy, welcoming anyone at the firm to meet with them. Although we work at a fast pace and continuously strive for improvement and perfection, our firm culture remains light and laid-back. We want everyone to enjoy coming to work, as we consider it a second home.

We are a personal injury law firm dedicated to our clients. Our passion and purpose revolve around helping them recover from their injuries and achieving the best possible outcomes for their cases. Our team is diverse, consisting of attorneys, paralegals, and legal assistants from various backgrounds. We consider everyone at our firm to be part of a family, which has led us to create a comprehensive benefits package for our employees and their families. Philosophy: Our managers share a common goal and philosophy focused on training, development, and growth. We take a hands-on approach in training our attorneys and staff to ensure they are set on a successful path within our firm. We offer ongoing internal Continuing Legal Education (CLE) sessions with Q&A opportunities. Our aim is to provide exceptional service to our clients, so we are committed to helping our attorneys reach their full potential and take pride in being part of Sandoval & James, PLLC. Culture: Our managers, including firm partners, maintain an open-door policy, welcoming anyone at the firm to meet with them. Although we work at a fast pace and continuously strive for improvement and perfection, our firm culture remains light and laid-back. We want everyone to enjoy coming to work, as we consider it a second home.