Entry Level Administrative Assistant

Join the Team at Sands Chevrolet in Glendale!

Position: Service Department Administrative Assistant

Location: Glendale, AZ

Are you organized, detail-oriented, and customer-focused? Sands Chevrolet in Glendale is hiring a Service Department Administrative Assistant to join our team! We’ve been proudly serving our community for over 90 years, and we’re looking for someone to help us continue providing top-notch service to our valued customers.

What You’ll Do:

Reconcile Payments and Maintain Records

• Match payments to repair orders and log details in Excel.
• Verify totals and ensure all charge payments are authorized.
• Submit payments to fleet companies, extended warranty providers, and insurance carriers using online portals, fax, email, and phone.
• Balance a cash drawer daily and ensure all credit card receipts match corresponding repair orders.
  
  
  

Organize and File Documents

• Staple and file service paperwork in the correct order.
  
  
  

Manage the Loaner Car Fleet

• Take full responsibility for managing a fleet of 25-30 vehicles.
• Ensure vehicles are retired and replaced according to mileage and time limits.
• Conduct a detailed walk around of every loaner vehicle with customers before they leave, documenting all existing damages.
• Review all disclaimers and inform customers of potential charges for fuel, damages, smoking, and pet hair.
• Use OnTrack loaner car software to create and print loaner car agreements.
  
  
  

Provide Excellent Customer Support

• Keep the coffee station stocked and the waiting area welcoming throughout the day.
• Interact with customers regarding the status of their vehicle being repaired.
• Work directly with service advisors and the management staff to expedite administrative tasks
  
  
  

What You Bring:

No Automotive Experience Necessary!

Strong attention to detail and organizational skills.

Basic Computer Skills Required.

Friendly and customer-focused attitude.

Ability to work effectively in a fast-paced environment.

Must be available to work some Saturdays and evenings, with shifts ending as late as 6:30 PM.

Why Join Sands Chevrolet?

• Growth Opportunities: Qualified candidates have the potential to grow within our company in administrative, technical, and non-technical positions.
• Long-Term Career Path: We offer a stable, rewarding career in an industry that is always busy and thriving.
• Schedule and Benefits:
• Paid holidays and vacation.
• Paid sick time.
• No Sunday or late-night schedules!
• Family-owned and operated for over 90 years.
• Competitive pay and supportive team environment.
  
  
  

Ready to Apply?

Click the link in this add to apply. You can also send your resume to dhaddad@sandsag.com. Feel free to apply in person at Sands Chevrolet in Glendale.

Questions? Call us at (623) 931-9399.

Don’t wait—start your journey with Sands Chevrolet today!