Staff Accountant (Hybrid Schedue)

Job Title: Staff Accountant

Salary: Up to $70k base salary (may be negotiable up to $75k), plus a discretionary year end bonus

Location: Fort Lauderdale, FL (Hybrid, 3 days in office, 2 days from home)

Schedule: M-F 9am - 5pm with a 30 min. paid lunch break

Benefits: This is a small startup company, with big plans. Aside from Paid Time Off (PTO), they don't have any other benefits at the moment, but they intend to as the company begins to scale.

Key Responsibilities:

Full-Cycle Accounting:

• Oversee and manage all aspects of accounting, including accounts payable (A/P), accounts receivable (A/R), general ledger, and financial reporting.
• Ensure accurate and timely recording of all financial transactions.

Accounts Payables & Receivables:

• Process vendor invoices, manage payments, and ensure accurate coding of expenses.
• Create and send customer invoices, manage collections, and reconcile payments.
• Vendor and Customer Profile Management: Maintain accurate vendor and customer profiles, including validating and updating resale certificates and other required documentation.

Inventory Costing & Management:

• Maintain accurate inventory costing and valuation records.
• Collaborate with the Operations Manager to reconcile inventory levels and resolve discrepancies.

Month-End Closing:

• Prepare and execute month-end close procedures, including journal entries, accruals, and account reconciliations.
• Generate financial statements and other reports for management review.

Account Reconciliation:

• Perform regular reconciliation of all balance sheet accounts, including cash, inventory, and prepaid expenses.
• Investigate and resolve discrepancies in a timely manner.

Ad-Hoc Reporting & Analysis:

• Generate custom financial and operational reports to support management decision-making.
• Analyze trends in expenses, revenues, and other key metrics to identify improvement opportunities.

Regulatory Compliance:

• Ensure compliance with local, state, and federal financial reporting and tax regulations.
• Sales and Use Tax Filings: Prepare, file, and reconcile sales and use tax returns to ensure compliance with applicable tax laws.
• Payroll Filings: Manage payroll-related filings and ensure timely submission of all required documentation.
• Prepare necessary documentation for audits and external reviews.

Support to Operations Manager:

• Assist the Operations Manager with demand and supply planning, system integrations, and other operational functions as needed.
• Provide financial insights and data to support vendor negotiations and 3PL management.
• EDI Maintenance and Troubleshooting: Manage and resolve issues related to Electronic Data Interchange (EDI) processes to ensure seamless data exchange between systems and external partners.
• Inventory Management: Work closely with the Operations Manager to maintain accurate inventory records, monitor stock levels, and address discrepancies or inefficiencies.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2-3 years of experience in full-cycle accounting, preferably in a startup or small business environment.
• Strong understanding of inventory costing and management.
• Proficiency in accounting software (NetSuite) and advanced Excel skills.
• Familiarity with ERP systems and EDI processes is a plus.
• Knowledge of regulatory compliance standards and GAAP principles.
• Experience with sales and use tax filings, as well as payroll filings, is preferred.
• Exceptional attention to detail and organizational skills.
• Ability to work independently, meet deadlines, and manage multiple priorities.
• Strong communication and collaboration skills to work effectively across teams.