Office Manager and Events Planner

ABOUT SANISURE 

SaniSure is a multinational manufacturer of single-use bioprocessing solutions (SUT) used in the production of biological drugs, including monoclonal antibodies, cell therapies, gene therapies, and vaccines. With operations in the U.S. and in Europe, SaniSure operates a leading platform of vertically integrated critical fluid management technologies and integrated solutions. Its single-use products and system solutions are sold to global pharma and biotech companies and are used from R&D through full-scale commercial cGMP manufacturing of among the most innovative large molecule therapeutics and vaccines. This role is expected to be on-site. 

We continue to be on a robust growth trajectory, via both organic and inorganic growth, as the company capitalizes on increasing global demand and continues its transition from a component manufacturer to an integrated systems and solutions provider.

Our primary offering includes high-value assembly solutions and a portfolio of market-leading products, including PharmaTainer bottles and carboys and related assemblies, Mixed4Sure mixing solutions, Flex4Sure bags and bag assemblies, Fill4Sure needles and needle assemblies, fittings, clamps and a wide range of silicone, braided and thermoplastic tubing solutions. The company has a growing portfolio of innovative solutions serving fast-growth applications, such as cell and gene therapies.

SaniSure is a high-growth, nimble and innovative company with a strong customer and market focus. Join us and grow your career at SaniSure!

SUMMARY:

The Office Manager and Events Planner is responsible for the overall smooth operation of the office, ensuring that administrative functions are carried out efficiently and effectively. This role involves a combination of administrative duties, office management, corporate affairs, and event planning. The Office Manager and Events Planner will work closely with all levels of staff and management to support the organization's goals and maintain a positive work environment.

ESSENTIAL FUNCTIONS:

• Manage general corporate affairs matters including contract management – creating and maintaining data base for contracts, liaison between commercial sales team for routing contracts to legal and finance for review and approval; maintain corporate documents and filings including but not limited board of directors, meeting minutes, certificates of incorporation, annual business filings, update organizational charts, and collaborate with finance team and insurance broker to manage liability insurance renewal process.
• Coordinate company events including on-site and off-site meetings, conferences (Strategic Development Planning, Townhall meetings, customer visits, Tech Summit, etc.).
• Assist marketing team with logistics for transporting materials used at tradeshow events.  
• Facilitate internal communications and promote a positive work environment.
• Collaborate with IT and facilities teams to schedule maintenance of office equipment and facilities repairs.
• Submit expense reports for C-Suite executives.
• Arrange travel accommodations for management and/or visitors as needed, global and domestic.
• Manage office supplies inventory, including ordering and stocking.
• Oversee day-to-day office operations, ensuring a clean, organized and safe work environment.
• Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 5 years of experience in office management and administration, preferably in a legal or finance environment.
• 3 years event planning experience.
• Experience managing calendars for executive leadership.
• 3 years of experience in organizing global travel arrangements, preferred.
• Strong organizational, follow-up, and multitasking abilities.
• Notary of Public required or open to acquiring.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Basic accounting and financial management skills.
• Problem-solving and decision-making capabilities.
• Ability to work independently and as part of a team.

SaniSure is an Equal Employment Opportunity Employer.

SaniSure does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age, military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at humanresources@sanisure.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.