What are the responsibilities and job description for the Program Associate (Bilingual) position at Santa Barbara County Education Office?
Salary : $65,088.00 - $75,012.00 Annually
Location : Santa Maria - Orcutt
Job Type : Full-Time
Job Number : 2024-00128
Division : N / A
Department : Early Care and Education
Opening Date : 01 / 10 / 2025
Closing Date : 1 / 26 / 2025 11 : 59 PM Pacific
Specific Location : Santa Maria
General Description
Our Ideal Candidate
You have excellent organization, communication, and interpersonal skills as well as the ability to manage multiple projects and deadlines. You possess the ability to establish and maintain cooperative, effective, and collaborative working relationships with others. You are proficient in utilizing a computer and can create and maintain data systems. You are a strong team player and have the proven ability of promoting and developing projects, including the coordination of volunteers, participants, and / or contractors to ensure successful outcomes of events, volunteer and / or contractor placements, and initiatives. You are committed to providing the best service available to Santa Barbara County Education Office, school districts, and students.
General Description
Under the supervision of the assigned manager, responsible for creating and implementing community outreach, fundraising, volunteer and participant recruitment, fostering school-community relations, assisting with the implementation of educational programs, and other activities and initiatives to support multiple programs within the Santa Barbara County Education Office.
Specific Duties and Responsibilities
Specific duties and responsibilities
- Provide support for fundraising and volunteer, participant, and / or contractor recruitment and coordination of programs to include but not limited to data entry, creating and processing of direct mail, database management, outreach to donors, volunteers, program participants, and / or contractors including direct verbal and written solicitations
- Follow-up, track, train, and schedule volunteer, participant, and / or contractor into school- and community- based activities that support students and schools
- Responsible for creation, implementation and maintenance of fundraising, donor, volunteer, participant, and / or contractor databases
- Maintain positive and ongoing relationships with school sites and staff
- Responsible for event coordination, scheduling and preparing staff and volunteers, participants, and / or contractors for meetings, maintaining calendars, and making travel and entertainment arrangements
- Prepare electronic presentations and present to both large and small groups
- Identify partnerships with community organizations and non-profits that can support students and schools
- Recruit, schedule, place, and support volunteers, participants, and / or contractors and community resources into activities that support school sites and non-profits
- Assist with project monitoring and fidelity and track progress of projects until completed
- Perform site visits to ensure the professional development of the program participants
- Assist with planning and maintaining a working budget
- Prepare sophisticated reports, letters, and memoranda that contain complex and sensitive information about individuals and organizations involved in the program
- May perform a variety of clerical accounting duties in support of assigned SBCEO accounts and functions including processing various financial forms and documents, verifying accuracy and completeness, and reviewing and correcting account errors
- May assist with the preparation and processing of various financial forms including deposits, purchase orders, reimbursements and payments for program expenditures
- May assist with the creation of marketing materials to include but not limited to brochures, videos, flyers, and pamphlets
- May act as a representative for the Office and / or liaison at various community events, schools, and college and / or job fairs
- Research grant opportunities and assist with the completion of grant applications
- Be responsible for prompt responses for requests from donors, members of the community, SBCEO staff, volunteers, and / or contractors
- Other duties as assigned as it pertains to the essential functions of the job
Requirements
Requirements
Education : High school diploma and two years of college level instruction
Experience : four years experience in a responsible administrative or program support position, including one year of experience working with locally based foundations, non-profits, businesses, schools, and / or community organizations
Knowledge and skills
Abilities
Licenses and certificates
As incumbent will travel to different sites and locations within the county, this classification requires a valid California driver's license, automobile insurance required by law, and the use of a dependable automobile.
Working conditions
Work is performed indoors with minimal exposure to health and safety hazards. Requires travel and participation at events in a variety of school districts and the community.
Supplemental Information
Classified salary ranges have 26 steps (A-Z). Initial salary placement for new hires is between steps A and J, based on qualifications.
Click here for an Overview of Our Application & Selection Process .
RECRUITMENT INFORMATION :
Non-Discrimination Policy Statement
For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, as applicable.
No SBCEO employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics.
SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined as a person's decision to use or access a particular drug, device, product, or medical service for reproductive health.
SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so in order to comply with federal immigration law.
At the Santa Barbara County Education Office, benefits-eligible employees have access to a variety of benefits and opportunities to enhance the quality of their lives. Some of these differ depending on employment as a part-time or full-time employee. Medical, dental, and vision insurance plans are available to employees who regularly work at least 50% (20 hours) or more. Part-time employees who work between 20 and 35 hours per week receive benefits on a pro-rated basis. Please see below for information on benefits for substitutes.
The following is a list of examples of benefits that may be included.
For more details, visit our
Paid Sick Leave for Substitutes
Healthy Workplaces / Healthy Families Act of 2014
California law provides for paid sick leave for employees who work for the same employer for 30 or more days within a year from the beginning of employment are entitled to paid sick leave. Accrual begins on the first day of employment.
Insurance, Income Protection, and Tax-Savings Plans
Critical Illness
Dependent Care Reimbursement
Retirement Readiness
Work-Life Balance
The paid time off benefits listed below are pro-rated based on the employee's full-time equivalent (FTE) and calendar. Individual benefits will also be based on position, bargaining unit, length of service, and other applicable factors.
Membership & Employee Discounts
Santa Barbara Teachers Federal Credit Union
Professional Development
Can you read, write and speak both Spanish and English fluently?
Required Question
Salary : $65,088 - $75,012
