Office and Events Admin

The Santa Cruz Mountains Winegrowers Association (SCMWA) is the trade marketing organization for winery members in the Santa Cruz Mountains AVA. Our mission is to promote and enhance the AVA locally, regionally and nationally.

The Office & Events Admin is responsible for assisting with winery membership relations and communications; consumer marketing and communications; and provides project management support, event marketing operation support and administrative support as assigned by the Executive Director and the events team. Works independently on special projects according to agreed timelines and special requests.

Essential Duties and Responsibilities:

This position assists SCMWA marketing team in connecting with the membership through all SCMWA communication avenues, including but not limited to events, email blasts, constant contact, web posts, social media, and direct mailing. This position is also responsible for light bookkeeping including tracking of event and grant expenses and maintaining grant records. Approximately 10-15hrs per week with 1 to 2 weekends per month required, dependent on events.

Office Assistant Responsibilities

· Administrative Support:

· Provide general administrative support, including managing phone calls, emails, and correspondence.

· Prepare report data for the Executive Director to ensure timely compliance with grant reporting requirements.

Office Management:

· Ensure the office environment is organized and well-maintained.

· Order and manage office supplies, and coordinate with vendors as needed.

· Maintain an accurate and organized file system.

Data Entry and Bookkeeping:

· Accurately enter data into databases and maintain records.

· Assist in organizing and maintaining both digital and physical filing systems.

· Responsible for essential tasks relating to Accounts Payable and Accounts Receivable

· Provide information to the external accountant in a timely manner for the production of financial statements.

Event Coordination:

· Support the planning and execution of marketing events and provide project and administrative support.

· Assist in coordinating logistics and managing event-related tasks.

· Assists in production and distribution of advertising, marketing brochures, sales kits or other promotional materials

Minimum 2 years of marketing experience. Experience medical device industry a plus.

Must know and understand Excel, Word, PowerPoint, Constant Contact and Quickbooks online

Strong organizational and project management skills with the ability to multi-task.

Excellent verbal and written communication skills, attention to detail and high level of customer service skills.

Experience coordinating with outside agencies and vendors.

Job Type: Part-time

Pay: $25.00 - $29.00 per hour

Expected hours: 10 – 12 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Weekends as needed

Ability to Commute:

• Aptos, CA 95003 (Preferred)

Work Location: In person

Salary : $25 - $29