Elections Administrative Specialist

Salary : $40,664.00 - $52,873.60 Annually

Location : Santa Fe, NM

Job Type : Full-Time

Job Number : 202500393

Department : Clerk's Office

Opening Date : 02 / 04 / 2025

Closing Date : 2 / 18 / 2025 5 : 00 PM Mountain

FLSA : Non-Exempt

Bargaining Unit : AFSCME 1782

Department Contact Information : Jennifer Wilson, 505-995-6535

Union Eligibility : Position is Union eligible after completion of one (1) year probationary period.

Budget Amount : This position is budgeted up to $22.49 hourly, commensurate with related education and experience.

Primary Purpose

Under the direct supervision of the Elections Administration Supervisor, conducts a variety of election related administrative and physical tasks, both in the office and at / near polling sites.

Essential Job Functions

• Learns and maintains familiarity with the provisions of the New Mexico Election Code as it relates to the conduct of elections within the County.
• Ensures compliance with the provisions of the New Mexico Election Code as it relates to the conduct of elections within the County.
• Processes voter registrations, candidate filings, absentee ballots, campaign finance filings; programs and troubleshoots voting machines and systems; purges inactive voters; and prepares ballots, instructions to voters and candidates, election notices.
• Reviews candidates' filings and petitions; and conducts post-election canvassing.
• Disseminates information to voters and other citizens regarding the election process in a timely manner.
• Promptly responds to telephone calls, written communications, and requests for information.
• Covers the front kiosk informational center and greets and assists visitors.
• Performs administrative functions and tasks on behalf of the County Clerk's Office, the Bureau of Elections, Recording, and Records and Research Divisions.
• May serve as Notary Public with corresponding responsibilities.
• Maintains, prepares, and programs tabulators for elections.
• Sets up and takes down voting sites and signage during elections.
• Assists Election Workers and Presiding Judges during elections.
• Gathers and delivers supplies from the warehouse to voting locations; collects ballots from drop boxes.
• Assists with additional tasks and projects as needed related to elections during election season.
• Assists Records staff as needed.

Knowledge / Skills :

Minimum Qualifications

Supplemental Information

Working Conditions :

Work is generally performed in an office setting, warehouse, and in the field, in varied weather conditions. Work schedule will include evening, weekend, and irregular hours during peak election and recording cycles. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. Clarity of vision at long and short distance is required. May be required to lift up to 50 pounds. Occasional interaction with hostile, violent, or offensive individuals. Occasional exposure to high risk or potentially dangerous situations. May be subject to exposure to dust, fumes, airborne particles, or allergens; work near hazardous or moving equipment or machinery; and be required to use protective clothing, equipment, devices, or materials. May be subject to CRTs, VDTs and UV rays.

Conditions of Employment :

Selected candidate must submit to and pass a County paid pre-employment physical and drug / alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver's License as incumbent shall be appointed to drive a County vehicle during the performance of his / her duties.

Santa Fe County is an Equal Opportunity Employer

It is the policy of Santa Fe County to ensure equal employment opportunity to all persons regardless of race, color, age, physical or mental handicap, sex, national origin, ancestry, religion, serious medical condition, sexual orientation, gender identity, genetic information, or political affiliation.

Santa Fe County is proud to offer a comprehensive benefits package to eligible, full-time and part-time employees who work 20 hours per week. You will receive plan booklets, which give you more detailed information about each of these programs.

BENEFITS OFFERED

To learn more details, visit our website :

Do you have a valid driver's license?

Do you have a High School diploma or GED?

Do you have 4 or more years of experience or training in general business?

Which statement below best describes the highest level of education you have completed in Business.

Required Question

Salary : $40,664 - $52,874