What are the responsibilities and job description for the Human Resources Supervisor position at Santa Fe County?
JOB
Under the general supervision of the Human Resources and Risk Management Division Director, provides professional support duties for the Human Resources Director and Deputy Human Resources Director. Supervises Human Resources Administrators.
EXAMPLE OF DUTIES
Supervises assigned projects, provides instruction and training for employees; makes independent decisions; plans and assigns work; evaluates and approves/disapproves leave requests; approves timesheets; and checks final work to ensure compliance with established policies and procedures. Recommends the hiring of new employees; recommends the promotion of employees; recommends salary increases for employees; recommends disciplinary action; assists in the resolution of grievances and/or complaints; provides feedback on work performance for employees; and completes performance evaluations for employees. Drafts and implements policies and procedures and assists in budget preparation and implementation.Interprets personnel policies; monitors ongoing processes related to compensation management; reviews recommendations for pay adjustments resulting from promotion, advancements or corrective action; participates in union negotiations, benefits analysis, conducts or assists with administrative investigations, and assists with labor relations issues.Ensures proper documentation and timely entries for bi-weekly HR entries, audits entries and prepares reports.Manages pre-employment screenings. Reviews personnel actions for procedural accuracy, such as adherence to recruitment process, selection, rehire, transfer, promotion, demotion, and termination; provides consultation to supervisors, managers, or department heads; and develops and delivers in-service training to management personnel in HR related policies, practices and procedures.Monitors requests for increases in staffing and recruitment; coordinates with budget, determines current status for position allocations and makes recommendations to approve or deny recruitment actions; coordinates with budget analysts for funding verifications; and participates in conducting position allocation and staffing audits.Researches and compiles reports, spreadsheets, and charts related to personnel; runs queries in AS400 to identify adjustment eligibility and timing of mid-year and annual pay changes; runs specialized departmental reports documenting employee counts, wage detail and status; and tracks the timing for status changes for temporary employees and probationary employees.Drafts written responses on human resource related issues; conducts formal presentations on human resources related issues; performs administrative support activities for the Human Resources Department; and maintains management files related to various HR practices, policies and programs.Assists in conducting comprehensive position classification studies; monitors and updates position classification and pay plan; responds to personnel related surveys and questionnaires; and implements and maintains the Integrated Human Resources, Payroll/Budget System.Knowledge/Skills: Knowledge of Human Resource management methods and techniques; of job analysis and methods of compensation; of interviewing techniques; of payroll and timekeeping techniques; of federal, state, and County regulations governing employment and compensation, such as Fair Labor Standards Act, Equal Employment Opportunity Commission regulations, etc.; and of general research techniques and data analysis.Ability to communicate tactfully and courteously with the public, employees, Department Directors and elected officials; to prepare comprehensive reports; conduct training in Human Resource areas and to exercise independent judgment. Ability to interpret information, e.g., rules, regulations, class specifications, etc.; to maintain confidentiality; to determine proper job classifications; to counsel employees on Human Resource issues; to work under stress; and to maintain good working relationships with employees and all levels of management. Ability to supervise the work of others.Excellent written and verbal communication skills; skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.
SUPPLEMENTAL INFORMATION
Working Conditions: Work is performed in an office setting. Work schedule may include evening and weekend hours. Travel may be required. May be subject to difficult employment issues. Manual and finger dexterity required. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger handle or feel; reach with hands or arms; and talk or hear. Ability to lift up to 20 pounds. Clarity of vision at long and short distance required. May be subject to exposure to CRTs and VDTs. Conditions of Employment: Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties. Candidate must obtain and/or maintain all certifications required.
Under the general supervision of the Human Resources and Risk Management Division Director, provides professional support duties for the Human Resources Director and Deputy Human Resources Director. Supervises Human Resources Administrators.
EXAMPLE OF DUTIES
Supervises assigned projects, provides instruction and training for employees; makes independent decisions; plans and assigns work; evaluates and approves/disapproves leave requests; approves timesheets; and checks final work to ensure compliance with established policies and procedures. Recommends the hiring of new employees; recommends the promotion of employees; recommends salary increases for employees; recommends disciplinary action; assists in the resolution of grievances and/or complaints; provides feedback on work performance for employees; and completes performance evaluations for employees. Drafts and implements policies and procedures and assists in budget preparation and implementation.Interprets personnel policies; monitors ongoing processes related to compensation management; reviews recommendations for pay adjustments resulting from promotion, advancements or corrective action; participates in union negotiations, benefits analysis, conducts or assists with administrative investigations, and assists with labor relations issues.Ensures proper documentation and timely entries for bi-weekly HR entries, audits entries and prepares reports.Manages pre-employment screenings. Reviews personnel actions for procedural accuracy, such as adherence to recruitment process, selection, rehire, transfer, promotion, demotion, and termination; provides consultation to supervisors, managers, or department heads; and develops and delivers in-service training to management personnel in HR related policies, practices and procedures.Monitors requests for increases in staffing and recruitment; coordinates with budget, determines current status for position allocations and makes recommendations to approve or deny recruitment actions; coordinates with budget analysts for funding verifications; and participates in conducting position allocation and staffing audits.Researches and compiles reports, spreadsheets, and charts related to personnel; runs queries in AS400 to identify adjustment eligibility and timing of mid-year and annual pay changes; runs specialized departmental reports documenting employee counts, wage detail and status; and tracks the timing for status changes for temporary employees and probationary employees.Drafts written responses on human resource related issues; conducts formal presentations on human resources related issues; performs administrative support activities for the Human Resources Department; and maintains management files related to various HR practices, policies and programs.Assists in conducting comprehensive position classification studies; monitors and updates position classification and pay plan; responds to personnel related surveys and questionnaires; and implements and maintains the Integrated Human Resources, Payroll/Budget System.Knowledge/Skills: Knowledge of Human Resource management methods and techniques; of job analysis and methods of compensation; of interviewing techniques; of payroll and timekeeping techniques; of federal, state, and County regulations governing employment and compensation, such as Fair Labor Standards Act, Equal Employment Opportunity Commission regulations, etc.; and of general research techniques and data analysis.Ability to communicate tactfully and courteously with the public, employees, Department Directors and elected officials; to prepare comprehensive reports; conduct training in Human Resource areas and to exercise independent judgment. Ability to interpret information, e.g., rules, regulations, class specifications, etc.; to maintain confidentiality; to determine proper job classifications; to counsel employees on Human Resource issues; to work under stress; and to maintain good working relationships with employees and all levels of management. Ability to supervise the work of others.Excellent written and verbal communication skills; skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.
SUPPLEMENTAL INFORMATION
Working Conditions: Work is performed in an office setting. Work schedule may include evening and weekend hours. Travel may be required. May be subject to difficult employment issues. Manual and finger dexterity required. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger handle or feel; reach with hands or arms; and talk or hear. Ability to lift up to 20 pounds. Clarity of vision at long and short distance required. May be subject to exposure to CRTs and VDTs. Conditions of Employment: Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties. Candidate must obtain and/or maintain all certifications required.
