What are the responsibilities and job description for the Bookkeeper position at Santa Fe Family Life Center: A Sports & Fitness Complex?
The Santa Fe Family Life Center (SFFLC) is seeking a detail-oriented and highly organized Bookkeeper / Administrative Support professional to manage financial records while providing minimal administrative assistance to the Executive Director. This role focuses primarily on bookkeeping but includes light support in scheduling, event coordination, and donor relations. The ideal candidate is reliable, proactive, and committed to maintaining financial accuracy while assisting with high-level administrative needs.
Key Responsibilities:
Bookkeeping & Financial Management:
• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
• Process invoices, payments, reimbursements, and expense reports in a timely manner.
• Prepare monthly financial reports and assist with budgeting and forecasting.
• Reconcile bank statements, credit card statements, and financial transactions.
• Assist with payroll processing, including timesheet collection and verification.
• Work with the Executive Director and external accountants on financial audits, tax filings, and compliance requirements.
• Track and manage membership fees, donations, and sponsorship funds.
• Ensure financial policies and procedures are followed for accurate record-keeping and reporting.
Minimal Administrative Support:
• Assist the Executive Director with scheduling meetings, maintaining calendars, and coordinating appointments.
• Provide occasional support for event planning, including assisting with logistics, vendor coordination, and event registrations.
• Help with donor relations by tracking contributions, preparing acknowledgment letters, and assisting with donor database management.
• Organize and maintain key administrative documents, ensuring accessibility and confidentiality.
• Assist in coordinating board meetings by preparing agendas and handling meeting logistics.
Qualifications & Requirements:
• Education: Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field (preferred).
• Experience: Minimum of 5 years in bookkeeping, accounting, or related financial roles.
• Technical Skills: Proficiency in QuickBooks (and similar accounting software), Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and Google Workspace.
• Organizational Skills: Strong attention to detail, ability to manage multiple tasks, and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills.
• Problem-Solving: Ability to anticipate needs, troubleshoot issues, and propose effective solutions.
• Confidentiality: Ability to handle sensitive financial and personnel information with discretion.
Preferred Qualifications:
• Experience in a nonprofit bookkeeping and compliance.
• Familiarity with donor management and fundraising software.
Compensation & Benefits:
• Competitive salary based on experience.
• Paid time off and holiday benefits.
• Gym membership included.
• Opportunity to contribute to a growing and impactful community-focused organization.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the role to director@sfflc.com