Personnel Clerk II 5376,

Under the direction of an assigned supervisor, perform a variety of responsible and technical personnel clerical functions and activities; assist in the planning, organization, and conduct of recruitment, selection and employment processes; assist in the planning, organization, development and maintenance of a comprehensive personnel record management, storage and retrieval system.

SANTA MARIA-BONITA SCHOOL DISTRICT
PERSONNEL CLERK II

BASIC FUNCTION

Under the direction of an assigned supervisor, perform a variety of responsible and technical personnel clerical functions and activities; assist in the planning, organization, and conduct of recruitment, selection and employment processes; assist in the planning, organization, development and maintenance of a comprehensive personnel record management, storage and retrieval system.

REPRESENTATIVE DUTIES

Perform a variety of technical personnel clerical functions, including employee recruitment and selection, personnel employment processing and other related functions and activitiesE; set up new employee records according to established proceduresE; participate in recruitment and examination processes including the development of vacancy notices, bulletin distribution, applicant notification, reference checks, process monitoring, examination scoring, interview scheduling and development of employment eligibility listingsE; establish employee records for new hiresE; review requests for new personnel and personnel replacements and assist managers and supervisorsE; prepare posting and process applicationsE; review and preliminarily screen applications to assure application completeness and that applicants meet minimum qualification standardsE; process applications for credentials, renewals, permits, certificates and supplementary authorizationsE; apply for waivers, appeals or emergency credentials as neededE; verify and communicate various payroll information including leaves, absences and related informationE; follow up on discrepancies according to established proceduresE; communicate with various District departments and outside organizations to exchange information, resolve issues or concerns and coordinate activitiesE; independently respond to routine correspondence, memoranda and requests for information and dataE; lead and coordinate the work of clerical assistantsE; operate a computer, calculator, typewriter, copier and other standard office equipmentE; analyze, review and interpret legal mandates, policies, regulations and guidelines to assure that the District personnel management system is pursued in an effective and efficient manner; assist in the planning, development, implementation and maintenance of manual and automated record management, storage and retrieval systems; assist in the planning, organization and conduct of personnel orientation, staff development and inservice training programs as required; perform related duties as assigned.

KNOWLEDGE AND ABILITIES

Knowledge of:

Methods, trends, strategies and techniques pertaining to a comprehensive personnel management system;
Methods, procedures, terminology and techniques pertaining to personnel record management, storage and retrieval systems;
Standard office practices, procedures and equipment;
Legal mandates, Board policies, regulations and operational procedures and guidelines pertaining to personnel management functions and activities;
Credentialing requirements. 

Ability to:

Interpret and apply technical personnel operational procedures, policies, rules, regulations and legal provisions;
Perform, organize and pursue a variety of complex personnel functions;
Review, abstract and compile comprehensive management reports, including sensitive and confidential information;
Communicate effectively both orally and in writing;
Operate office machines including a computer and applicable software to enter data, maintain records and generate reports;
Type 50 words per minute;
Understand and follow oral and written directions;
Establish and maintain cooperative working relationships with others;
Read, interpret, apply and explain rules, regulations, policies and procedures.

EDUCATION AND EXPERIENCE

Any combination equivalent to:  Graduation from High School supplemented by training or coursework in personnel management, business office procedures or closely related field and three years of responsible and technical personnel clerical experience.

WORKING CONDITIONS

Environment:

Office environment.

Physical Abilities:

Sitting for extended periods of time;
Dexterity of hands and fingers to operate a computer keyboard;
Hearing and speaking to exchange information;
Seeing to read various materials.
Kneeling or crouching, reaching overhead, above shoulders and horizontally and bending at the waist to store and retrieve files.

Approved:         02/25/98

Welcome to the Santa Maria-Bonita School District website. We are the largest school district in Santa Barbara County with about 17,500 pre-Kindergarten through 8th grade students. In the heart of the coastal agricultural area, we celebrate our families and the support they provide to the students of the District. The District is comprised of seventeen elementary schools, four junior high schools, and one combined elementary and junior high. The district is committed to a high-quality education for each student to develop students who are prepared for limitless possibilities and achievements using their unique gifts and talents to develop skills to reach their maximum potential. Our Beliefs We believe each person has inherent value and deserves respect. We believe all people belong, have a voice and can contribute. We believe every person has the power and responsibility to take action and make a positive impact. We believe equity is essential for all persons to thrive. We believe honesty and integrity build trust. We believe physical and emotional safety is foundational for personal fulfillment. We believe excellence comes from curiosity, experience, and perseverance. We believe that developing empathy inspires a kind community. We believe service is an act of love. We believe that there is strength and power in cultural diversity. We believe that a unified community inspires hope and faith. Our Mission The Mission of Santa Maria-Bonita School District, as the unifying force that cultivates and enriches our diverse community, is to ensure every student flourishes by discovering their passion and purpose, exercising self-determination, and developing the skills to reach their maximum potential through a student-centered culture distinguished by a whole child approach an inclusive environment community and family engagement transformational innovation and highly effective staff Parameters We will make decisions based on what is best for students. We will welcome all people with dignity and respect. We will practice responsible stewardship of all our resources. We will embrace, practice, and model integrity. We will not compromise our commitment to excellence.