What are the responsibilities and job description for the Director, Fiscal and Business Services position at Santa Monica-Malibu Unified School District?
BASIC FUNCTION
Under administrative direction, directs the budget development process, attendance accounting, fiscal accounting, payroll, and internal control activities and functions of the District while also supervising and evaluating the performance of assigned staff.
MINIMUM QUALIFICATIONS
EDUCATION:
Bachelor’s degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation association, as recognized by the Council for Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.
EXPERIENCE:
Three (3) years of experience managing a fiscal unit within a public agency and supervising the work of others. Supervisory experience may be, but need not be, acquired concurrently.
ADDITIONAL REQUIREMENTS/INFORMATION:
A valid California Driver License and the availability of private transportation or the ability to obtain transportation between job sites is required. Possession of a certificate in school business management is highly desirable.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.Under administrative direction, directs the budget development process, attendance accounting, fiscal accounting, payroll, and internal control activities and functions of the District while also supervising and evaluating the performance of assigned staff.
MINIMUM QUALIFICATIONS
EDUCATION:
Bachelor’s degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation association, as recognized by the Council for Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.
EXPERIENCE:
Three (3) years of experience managing a fiscal unit within a public agency and supervising the work of others. Supervisory experience may be, but need not be, acquired concurrently.
ADDITIONAL REQUIREMENTS/INFORMATION:
A valid California Driver License and the availability of private transportation or the ability to obtain transportation between job sites is required. Possession of a certificate in school business management is highly desirable.
REPRESENTATIVE DUTIES
- Develops, implements, and evaluates goals and objectives for department of Fiscal and Business Services
- Develops, directs, implements, and evaluates District-wide procedures for collecting, processing, monitoring, tracking, and reconciling fiscal data
- Directs and coordinates staff in the collection, processing, monitoring, tracking, and reconciling of accounting, budgeting, and payroll data
- Investigates, reconciles, and reports on discrepancies in budgets, revenues, and expenditures
- Assists in the planning and preparation of the District’s annual budget
- Serves as liaison between District and external fiscal reporting agencies by providing requested material and addressing questions related to adherence of laws, rules, regulations, and procedures
- Directs and prepares financial statements, projections, analyses, studies, and other related reports for District use and county, state, and/or federal reporting requirements
- Reviews and audits various fiscal data, records, and reports for accuracy to ensure compliance with legal and procedural requirements
- Consults with District leadership to advise on department level budget deliberations
- Directs and participates in the annual closing of the accounting books
- Collaborates with other departments and outside agencies to define fiscal reporting system specifications and conduct system testing to ensure specifications are met
- Initiates, plans, directs and evaluates the implementation of enterprise financial management systems
- Establishes goals, objectives, and productivity standards for staff
- Selects, trains, evaluates, and supervises staff
- Provides support and guidance to District staff by identifying and investigating errors, answering questions, and providing guidance on meeting requirements
- Attends, participates, and represents the District’s interests at a variety of functions including, but not limited to, executive cabinet, conferences, hearings, public meetings, workshops, and committees
- Develops and revises user guides, manuals, and related fiscal reporting documents
- Composes and distributes information bulletins and other communications to District staff related to new and/or revised laws, regulations, processes, and procedures
- Plans, coordinates, and conducts presentations, workshops, committees, and trainings related to fiscal services for staff, board members, and external stakeholders
- Perform related duties as assigned
JOB REQUIREMENTS
KNOWLEDGE:
- Principles and practices of accounting, auditing, and financial forecasting within a public agency, including generally accepted accounting principles (GAAP)
- Principles and practices of budget development and management within a public agency, including the California School Accounting Manual (CSAM)
- Principles and practices of financial analysis, research, and statistical measurement
- Principles of public policy development and the legislative process
- Federal, state and local laws pertaining to accounting practices, procedures, and reporting requirements within a public agency
- Principles, practices, terminology, and trends of enterprise financial management systems
- Principles and practices of recordkeeping and maintaining documentation
- Principles and terminology of employment laws, codes, and regulations
- Principles and practices of employee supervision and evaluation
CORE COMPETENCIES:
- Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
- Analyzing & Interpreting Data - Drawing meaning and conclusions from quantitative or qualitative data
- Attention to Detail – Focusing on details of work content, work steps, and final work products
- Business Process Analysis – Defining, assessing, and improving operational processes and workflow
- Critical Thinking – Analytically and logically evaluating information, propositions, and claims
- Handling Conflict – Managing interpersonally strained situations
- Informing – Proactively obtaining and sharing information
- Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
- Leveraging Technology – Applying technology for improvements in organizational efficiency and effectiveness
- Managing Performance – Ensuring superior individual and group performance
- Presentation Skill – Formally delivering information to groups
- Professional & Technical Expertise – Applying technical subject matter to the job
- Relationship Building – Establishing rapport and maintaining mutually productive relationships
- Self-Management – Showing personal organization, self-discipline, and dependability
Administrative direction is received from the Assistant Superintendent, Business & Fiscal Services. Supervision is exercised over management and office, technical, and business service staff.
WORKING CONDITIONS
ENVIRONMENT:
Work is performed in an office environment with frequent interruptions, moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Some work is performed off-site visiting outside agencies, District facilities, and school sites.
PHYSICAL ABILITIES:
Remains in a stationary position to perform desk work. Exchanges information in large group settings. Uses hands, wrists, and fingers repetitively to type and operate office equipment. Rotates the head right or left from a neutral position to review work materials. Uses near visual acuity at 20 inches or less to review work materials and operate a computer. Uses far visual acuity at 20 feet or more to observe presentations. Walks between areas of an office, school site, or facility to observe the environment. May walk across uneven surfaces.
THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.
ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.
ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.
HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.
ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.
ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.
HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
Salary : $164,544 - $200,486
