What are the responsibilities and job description for the Administrative Clerk III - Records position at Santa Rosa County Sheriff's Office?
JOB
GENERAL DESCRIPTION: Under the general supervision of the Records Supervisor. This position performs a wide array of advanced clerical tasks which require the application of some independent judgement and office knowledge. Work involves standard clerical duties including typing on a computer keyboard, data entry, filing, office machine operation, maintenance of records, and checking the accuracy and completeness of various forms, reports, and documents. Assignments usually consist of statements of desired objectives. Work is reviewed by observation and for results obtained. Performs other work as required.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically. Maintains various records, reports, and filesReceives and dispenses information by telephone, email, or direct contact with the publicCopy report for customers and officers, calculate charges, receive money make change, and write receiptsBalance cash drawer and submit money and transmittal to FiscalMay perform other duties unique other the office, division, or unit that are technical in nature Prepares and processes digital media for public releaseReceives, compiles, reviews, and processes a variety of records and reports, which may include tow receipts, criminal traffic citations, sex offender registrations, juvenile arrests, records requests, offense reports, arrest reports and/or other related informationConducts research and/or contacts appropriate individuals or agencies to obtain critical information, conduct county background checks, and/or provide official and certified documents.Review reports for Uniform Crime Reporting (UCR) purposes utilizing National Incident-Based Reporting System (NIBRS) and Florida Incident-Based Reporting System (FIBRS) rulesPerforms searches, entries, modifications, and validate agency entries in the FCIC/NCIC databaseIndependently draft, compose, type, and email invoices/cost letters regarding applicable fees. Estimate and determine the fees associated with the requests according to statute. Prepares, indexes, scans, and performs quality control checks on document imaging system information. Conducts research and may receive payment for fees associated with background checks and public record requests. Issue written receipts for all funds received.Interpret, analyze, and administer Florida State Statutes and Public Record Laws. Research cases to analyze and determine the status and/or judicial process to determine what statues are applicable.Answer phones and responds to inquires from public, insurance companies, and other various agenciesAll other duties as requiredESSENTIAL PHYSICAL SKILLS: Communicate using speaking, hearing and vision skills; use of data entry equipment; sit for extended periods.ENVIRONMENTAL CONDITIONS: Office.KNOWLEDGE OF: Current office practices, methods, and proceduresBusiness English, spelling and arithmeticABILITY TO: Operate and have extensive knowledge in the use of office equipment, i.e. computer, copy machine, fax and telephoneAbility to maintain records and to prepare reports from such recordsAbility to understand and communicate the policies, procedures, and services of the office, division, or unitAbility to learn computerized records management system (RMS) Ability to establish and maintain effective working relationships with others to include the governmental agencies that we serveAbility to type with speed and accuracy. The typed work is on a computerAbility to learn and retain instructions about the eligibility of documents and information for public releaseAbility to remember numerous details and quickly re-call essential informationSKILLS: Type, operate data entry equipment.
SUPPLEMENTAL INFORMATION
CERTIFICATION: May require the ability to obtain certification in the NCIC/FCIC terminal course within six (6) months of employment/appointment and maintain said certification throughout employment/appointment. ADDITIONAL: Must pass a thorough background check including CVSA, physical exam, and drug screen if a new hire. May require shift work.
GENERAL DESCRIPTION: Under the general supervision of the Records Supervisor. This position performs a wide array of advanced clerical tasks which require the application of some independent judgement and office knowledge. Work involves standard clerical duties including typing on a computer keyboard, data entry, filing, office machine operation, maintenance of records, and checking the accuracy and completeness of various forms, reports, and documents. Assignments usually consist of statements of desired objectives. Work is reviewed by observation and for results obtained. Performs other work as required.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically. Maintains various records, reports, and filesReceives and dispenses information by telephone, email, or direct contact with the publicCopy report for customers and officers, calculate charges, receive money make change, and write receiptsBalance cash drawer and submit money and transmittal to FiscalMay perform other duties unique other the office, division, or unit that are technical in nature Prepares and processes digital media for public releaseReceives, compiles, reviews, and processes a variety of records and reports, which may include tow receipts, criminal traffic citations, sex offender registrations, juvenile arrests, records requests, offense reports, arrest reports and/or other related informationConducts research and/or contacts appropriate individuals or agencies to obtain critical information, conduct county background checks, and/or provide official and certified documents.Review reports for Uniform Crime Reporting (UCR) purposes utilizing National Incident-Based Reporting System (NIBRS) and Florida Incident-Based Reporting System (FIBRS) rulesPerforms searches, entries, modifications, and validate agency entries in the FCIC/NCIC databaseIndependently draft, compose, type, and email invoices/cost letters regarding applicable fees. Estimate and determine the fees associated with the requests according to statute. Prepares, indexes, scans, and performs quality control checks on document imaging system information. Conducts research and may receive payment for fees associated with background checks and public record requests. Issue written receipts for all funds received.Interpret, analyze, and administer Florida State Statutes and Public Record Laws. Research cases to analyze and determine the status and/or judicial process to determine what statues are applicable.Answer phones and responds to inquires from public, insurance companies, and other various agenciesAll other duties as requiredESSENTIAL PHYSICAL SKILLS: Communicate using speaking, hearing and vision skills; use of data entry equipment; sit for extended periods.ENVIRONMENTAL CONDITIONS: Office.KNOWLEDGE OF: Current office practices, methods, and proceduresBusiness English, spelling and arithmeticABILITY TO: Operate and have extensive knowledge in the use of office equipment, i.e. computer, copy machine, fax and telephoneAbility to maintain records and to prepare reports from such recordsAbility to understand and communicate the policies, procedures, and services of the office, division, or unitAbility to learn computerized records management system (RMS) Ability to establish and maintain effective working relationships with others to include the governmental agencies that we serveAbility to type with speed and accuracy. The typed work is on a computerAbility to learn and retain instructions about the eligibility of documents and information for public releaseAbility to remember numerous details and quickly re-call essential informationSKILLS: Type, operate data entry equipment.
SUPPLEMENTAL INFORMATION
CERTIFICATION: May require the ability to obtain certification in the NCIC/FCIC terminal course within six (6) months of employment/appointment and maintain said certification throughout employment/appointment. ADDITIONAL: Must pass a thorough background check including CVSA, physical exam, and drug screen if a new hire. May require shift work.
