What are the responsibilities and job description for the Project Coordinator/Administrative Assistant position at Santa Ynez Valley Construction Company?
We seek a candidate who is detail oriented, computer literate, has a willingness to learn, and an interest in the construction process.
Your main responsibilities would include but are not limited to: Preparing bid packages for the bidding process, assist with analyzing the bids and awarding contracts. Prepare and issue home start documents to all Trade Partners. Keep information trackers and schedule up to date, support with the preparation and submittal of all documents for city and county plan submittals, track timing until approved. Budget tracking and updates, identifying potential bust. Customer service tracking and support. Work closely with Dir. of Construction to clearly document all options and changes. Support field superintendents.
This position reports to the Dir. of Construction.
COORDINATOR KEY RESPONSIBILITIES
a. Work collaboratively with the Director of Construction to build and foster trade partner base. Maintain bidders list and trade partner phone list.
b. Be a contributing factor in new plan design, which includes value engineering, spec level, and option set up and pricing.
c. Review homebuyer option documentation for accuracy, pricing, and proper costs.
d. Resolve invoice/PO issues with Vendors/Trade Partners
e. Solicit and analyze bid proposals from trades and set up contracts with winning bidders
f. Be able to communicate potential problem areas when found and make recommendations for possible solutions
g. Assist with administrative duties.
h. Update in SmartSheets and distribute weekly Production Report.
i. Maintain all construction information in production tracker – Google Doc.
j. Maintain community files for permits and various categories of construction information.
k. Initiate and maintain production schedules, gathering necessary information from field staff on a weekly basis.
l. Track and coordinate customer service issues with field teams and contractors.
m. Assist Dir. of Construction with City/County Plan and permit approvals, Prepare and submit all necessary documents for approval. Track timing for plans to be approved.
n. Perform additional assignments and responsibilities as assumed or requested by supervisor.
o. Attend project coordination meetings as required, taking notes, creating task list to be followed up on by attending parties.
COORDINATOR PERSONAL ATTRIBUTES
1. Requires adaptability to handle multiple projects simultaneously while remaining in awareness of completion dates and understanding of management principles, especially of time management.
Job Type: Full-time
Pay: $23.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Minden, NV 89423: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $27