Office Assistant: Part-Time

Office Assistant (Part Time)

Job Purpose Summary: To assist the company by supporting administrative tasks, clerical work, organizational planning, and performing a variety of in-store and office related errands.

Reports to: CEO/President directly

Type: Part-time, Monday-Friday, during regular business hours

Pay Range: $22-$25 hourly depending on experience

Key Responsibilities:

● Resolves and coordinates company wide maintenance requests, installs, or issues (phones/wifi, cleaners, AC, Electricians, decor installs, etc.).

• Manages the hiring, scheduling and coordination of contractors and maintenance professionals on a per project basis.
• Provides support in managing maintenance, upkeep, and operational tasks for properties owned by the CEO ensuring all facilities operate efficiently and safely.
• Coordinates and books travel arrangements for team members, ensuring efficient and cost-effective options.
• Orders lunch for team meetings and for Sarah, managing dietary preferences and schedules.
• Handles the return of Amazon and other vendor orders promptly and accurately.
• Assists with general office security tasks and supports safety measures where needed.
• Assists the CEO with collecting and submitting receipts in accordance with the Expense Management processes.
• Facilitates delivery and transporting of items between locations as required.
• Maintains the aesthetic and overall appearance of the Headquarters office. (ie: coordinates housekeeping, assists with watering plants, etc.).
• Organizes and manages storage spaces, coordinating the donation or sale of unneeded fixtures.
• Assists with organizing and keeping all spaces clean and aesthetically pleasing for guests and customers. Communicates needs to the necessary parties.
• Manages non-branded supply inventories and collaborates with stores and departments to place orders for store and office needs including office supplies and furniture/fixtures.
• Provides IT support by troubleshooting technical issues and assisting with software and hardware inquiries. Manage the ordering and inventory of IT related supplies.
• Procure and deliver parts and supplies as needed to support staff and tenants.
• Assists owners to make sure all buildings stay within compliance with the city.
• Assists with internal and external event preparation and execution.
• Proactive and self-accountable for completing projects and tasks while maintaining their timelines.
• Accepts, communicates and manages projects throughout the company.
• Uses independent judgment to complete their job.
• Checks in with the President/CEO daily to assess lunch needs and specific preferences.
• Accepts other responsibilities as assigned.

Job Requirements

• 2-3 years year in an administrative assistant role, retail keyholder role, or similar position is preferred
• Strong organizational, interpersonal, and communication skills (written and verbal)
• Self-starter, proactively seeks out projects
• Demonstrated ability to build and maintain positive relationships with others
• Experienced with Google Documents, Spreadsheets, and Calendars. Knowledge of project management tools is a plus.
• Flexible, ability to quickly adapt in a fast-paced environment
• Detail oriented with ability to handle multiple tasks simultaneously
• Able to lift objects weighing approximately 25-50 pounds (occasionally)
• Must have a personal vehicle for business purposes (mileage will be reimbursed)
• Is a team player and contributes to a positive work culture
• Able to create a positive work environment through teamwork and collaboration
• Works a regular schedule with requests off conducive with traffic levels, season, and fair to hourly expectations

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Ability to Relocate:

• Wheat Ridge, CO 80033: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25