Office Administrator / Bookkeeper Posting in Support of Project Management

Sarasota Architectural Woodworking is an exclusive, high end architectural millwork firm. We specialize in highly complex and detailed interiors for residences, commercial spaces, and transportation. We engineer, craft, and install bespoke cabinetry, millwork utilizing exotic veneers, premium grade hardwoods and Italian finishes. Our team of artisans are challenged with diverse and unique projects for magazine worthy projects. We partner with the luxury building, architectural and interior design community serving discerning clientele in sunny Sarasota, Florida. Please explore our work at www.saww.us.

We are seeking a highly motivated Office Administrator who enjoys a busy team environment while also demonstrating the ability to work independently and proactively. The ideal candidate will play a crucial role in support of our project management, bookkeeping and sales team. This position requires a strong working knowledge of Excel, proficiency in QuickBooks and the adaptability to learn new software. Honesty, integrity, and the ability to maintain strict confidentiality are essential for this role due to the nature of our work with high profile clients.

Responsibilities:

• Responsible for the processing and administration of proposals, contracts and change orders utilizing existing templates and company procedures.
• Maintaining accurate records of ongoing projects.
• Input and assign transactions and vendor bills to expenses/items and projects.
• Manage incoming vendor bills and payments on a weekly basis.
• Monthly reconciliation of accounts.
• Manage all aspects of accounts receivable and payable, including collections and payments.
• Prepare and file accurate and timely monthly sales tax reports.
• Responsible for processing weekly payroll, including data entry and report generation.
• Provide Certificates of Insurance and resale tax certificates to clients / vendors.
• Perform a range of administrative tasks, including but not limited to responding to emails, ordering supplies, printing and other tasks as assigned.

Requirements:

• Experience as an office administrator or similar role within an office environment.
• Experience in QuickBooks.
• Bookkeeping experience- at least one year, preferably in construction-related industry.
• Work independently with limited supervision.
• Microsoft suite experience including excel, word and outlook required.
• Familiarity with Tractivity is a plus but not required.

If you are passionate about office administration and possess the required skills, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $23