What are the responsibilities and job description for the Public Records Specialist (Business Professional I) position at Sarasota County Government?
Department:
Communications
Start Here. Grow Here. Stay Here.
As a Public Records Specialist for our records team, you will be responsible for receiving, processing, coordinating, and tracking public records requests in accordance with Florida law and Sarasota County Government procedures.
The pay starts between $53,456.00 - $58,011.20, based on experience, benefits begin within 60 days of hire, and there are opportunities for advancement; Apply today!
About the Position
In this role, a high level of customer service is required as there is a substantial amount of interaction with the public and coordination within the organization to complete requests. Examples of job responsibilities include...
Professionally interact with community members requesting public records and facilitate public records inquiries.
- Communicate with the requester to specify and/or clarify requests (as needed).
- Prepare the cost estimate for fees, discuss fees with the requester, and accept payment.
- Transmit records and ensure the public record requests are processed in accordance with Florida law and county procedures.
Coordinate with county staff to complete public records requests. Tasks included, but are not limited to:
- Conduct email searches.
- Work with county staff to develop responses to public records requests.
- Track the progress of requests.
- Collaborate with county staff to establish cost estimates for their required work to complete public records requests.
Perform data entry (and other related duties as assigned) and prepare deposits of funds (as needed).
About the Schedule
Work Hours:
- Full-time, 40 hours per week.
- Typical Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. (no weekends!)
As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.
About You
To be considered for this role, you must have the following:
- Associate degree from an accredited college or university -with- three (3) years of job-related experience.
- -OR- Bachelor’s degree from an accredited college or university in a job-related field -with- one year of job-related experience.
- -OR- Five (5) years of professional-related experience may be substituted for the degree at management’s discretion
The ideal candidate has the following knowledge, skills, and/or abilities:
Please note that these are not requirements but bonuses for your consideration.
- Experience processing public records requests and/or related state law.
- Knowledge of public records software such as JustFIOA.
About Everything Else
Starting Pay Range: $53,456.00 - $58,011.20, based on experience.
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team,
please click on this link to review the Required First Day Documents
. You will need to present the following items on your first day:
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options:
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
- Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
- Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
- Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
Salary : $53,456 - $58,011
