What are the responsibilities and job description for the Administrative Specialist - Public Utilities position at Sarasota County?
Department : Public Utilities
Start Here. Grow Here. Stay Here.
Join our team and bring your multitasking skills and positive attitude to the forefront, supporting administrative tasks while delivering exceptional customer service. Your ability to handle multiple responsibilities with a smile will be a driving force in our success. Come on board and help us provide outstanding experiences for our valued customers.
- Administrative - communicate with county officials, regulatory, directors, senior managers, agencies, and external customers.
- Customer Service - draft and proofread correspondence and reports for division managers, provide in-person customer service, including receiving correspondence via e-mail and phone, manage complex calendars, including scheduling and coordinating internal / external meetings, attend and take meeting minutes, write standard operating procedures, assist / coordinate with special projects, research and respond to the department's customer concerns, and provide updates to the organization chart.
- Financial functions - budget preparation, input, reporting, and tracking, purchase requests, invoice approval process, purchase card coordinator and holder, process Clerk forms for payment / reimbursements, monitor contracts for expirations / renewals, and operating funds, and inventory liaison.
- Communications - public records retention liaison, creative services contact, updates to the Contact Center Knowledge Base.
- Emergency Services - Disaster field representative, department operating center role, including the management and updating of the departmental Continuity of Operations Plan.
- EIT - annual computer refresh program, updates / housekeeping to cloud / web-based, software systems, and drives.
- General Services - space planning, maintenance requests.
- Human Resource functions - training and development outreach, ADA requirements.
- Legislative items - process electronic Board and Contract items.
Work Hours : Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m.
About You
Minimum Qualifications :
About Everything Else :
Starting Pay Range : $21.85 - $22.50 / hour, based on experience
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and / or in-person interview(s).
If you are selected to join our team, please click on this link to review the Required First Day Documents You will need to present the following items on your first day :
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options :
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above - List C Documents.)
Benefits :
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County - Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service - internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application / selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords : ADA Compliance).
Sarasota County Government is a Tobacco-Free / Drug-Free Workplace.
Salary : $22 - $23
