CIVIL CLERK

Salary Range: $51,582 – 72,694* (*Based on years of service employed in title with Saratoga County)

Work Location: 6012 County Farm Road, Ballston Spa, NY 12020

Classification: Non-Competitive (No exam)

Job Description
Under general supervision, an incumbent in this position performs a variety of routine clerical and administrative
assignments. Work involves typing on a personal computer to produce correspondence, records, reports, and/or other
documents required in the processing and maintenance of detailed records of legal civil accounts, applications,
evidence processing and management. This level differs from typist in that the tasks performed are of a more difficult
nature requiring a high degree of accuracy and reporting. General supervision is received from a higher-level clerical
or administrative employee with some leeway allowed in exercising independent judgment in performing established
procedures and methods. Contact with the public as well as interagency personnel is a routine requirement of job
responsibilities. Performs related work as required.

Minimum Qualifications (at least)
A) Possession of an Associate’s Degree in Business Administration or a closely related field; OR
B) Graduation from high school or possession of a high school equivalency diploma (GED) and two (2) years of hands-on
clerical experience in records management of detailed and sensitive material including financial records.

NOTE: One year of college level study may be substituted for one year of the required clerical experience in B) above,
and will be evaluated on a case-by-case basis.

(Degree must have been awarded by a college or university by a regional, national, or specialized agency recognized as an accrediting
agency by the US Department of Education/US Secretary of Education. If your degree was awarded by an educational institution
outside the United States and its territories, you must provide independent verification of equivalency. . You must pay the required
evaluation fee.)

Typical Work Activities (*Illustrative)
• Accepts, organizes and maintains detailed record and process documentation;

• Assists in the research, production and maintenance of all records required by the agency for disposition

and discovery purposes, service processing, income executions, case recording, and public records requests;

• Works closely with other Agency personnel in researching and compiling relevant data with regard to bail

reform and requirements;

• Assist communications (desk officer) personnel with audio/radio information capture and production; (This

information includes, but is not limited to official tapes and transcripts of 9-1-1 service calls that may be
used in criminal or judicial proceedings);

• Assists with the recording and indexing of official case information, ensuring a high degree of accuracy and

detail;

• Assists with the recording and indexing of court orders, FOIL requests, evictions and executions;

• Reviews body and/or car camera footage, disseminating and redacting as appropriate for each case;

• Assists with the processing and execution of a variety of legal documents and applications including but not

limited to pistol permits, orders of seizure and arrest warrants;

• Prepares appropriate research data as required in completing accurate and detailed information for

document processing;

• Prepares catalogs and maintains applicable case records and financial data generated by the department;

• Prepares a variety of timely statistical and retention reports;

• Assists in training of other staff on updated procedures necessary to maintain the efficient management of

case records and process documentation;

• Operates a variety of office machinery such as personal computer, phones, copy machine etc;

• Performs other related duties as necessary.

*Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately
assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate
work assignments, as long as they can be reasonably understood to be within the logical limits of the job.

Additional Information
• Excellent benefits, NYS Retirement and Compensation Plan

• This title has been approved under the HELPs program and exam requirements have been waived

through December 31, 2025.

To Apply (via Link Provided)
• Qualified candidates may alternatively submit an application and resume, by mail or in person to the

Personnel Officer – Civil Service Division, 40 McMaster Street, Ballston Spa, NY 12020

• Resume may not be substituted for application

• Fax submissions will not be accepted
  

Applications will continue to be accepted until the vacancy has been filled

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise

participating in the employee selection process, please direct your inquiries to the Human Resources Office. Saratoga County is an equal opportunity

employer.

We are committed to fostering an inclusive environment where diversity is valued and recognized as a source of strength and enrichment. We seek

to attract talented people from a diverse range of backgrounds and cultures, and encourage women, people of color, LGBTQ individuals, those with

disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.