Human Resources Coordinator - Recruitment

Summary of Position:

This position provides support specifically to the recruitment team and will be responsible for the onboarding and orientation cycle of all new hires, ensuring compliance with applicable laws, policies, and procedures. This position will be the primary point of contact for new hires to troubleshoot and answer questions throughout the onboarding and orientation process. The Coordinator will be responsible for data entry associated with the applicant tracking system and other tracking mechanisms, ensuring data integrity in all transactions. The Coordinator provides support to the recruitment team during recruitment-related events, in addition to other duties such as reporting and reviewing applications. The Coordinator also participates in process improvement initiatives as it relates to recruitment, onboarding, and orientation of new employees.

Primary Job Responsibilities:

• Onboarding Support: Primary contact for new hires during onboarding. Ensures new hires have met all requirements to begin their first day of employment, in compliance with applicable laws, policies, and processes. Runs required checks, include background, education, etc. Assists new employees with the completion of onboarding paperwork. Follows up regularly with new hires to ensure they will be cleared to begin work on their scheduled start date. Enters new hire information into HR systems and appropriate tracking documents. Provides updates to hiring manager and appropriate internal staff of onboarding status.
• Orientation Support: Collaborates with outside departments including Employee Health, Clinical Education, Nutrition Services, and Information Systems to ensure orientation runs smoothly. Notifies new hires of orientation details. Makes updates to the orientation schedule, as needed. Responsible for assigning virtual orientation though the Learning Management System. Tracks completion of in person and virtual orientation to ensure compliance and notifies appropriate parties. Suggests updates and process improvements related to orientation.
• Recruitment Support: Provides support to the recruitment team related to recruitment initiatives and events, including, but not limited to career fairs and hiring events. Monitors recruitment mailbox to ensure timely response.
• Human Resources Support: Acts as primary back up for the HR Assistant – Front Desk position. Greets all customers to ensure positive customer service, answers questions, and problem solves. Answers incoming calls and responds to routine inquiries or routes calls to appropriate HR representative. Maintains inventories of HR forms and assists employees with form completion, ensuring completeness, thoroughness and timely submission.
• Reporting/Tracking: Responsible for running regular reports in the Applicant Tracking System, communicating any trends identified.
• Contract Employees: Ensures temporary help requests are approved and processed in a timely manner, and acts as a liaison with the temporary agencies.
• Additional Responsibilities: Provides support to the HR department on various projects and initiatives.

Minimum Qualifications:

Minimum of a High School Diploma or GED required. One year of experience in related Human Resources/Recruitment support role preferred. Education may be considered in lieu of experience.

Key Skills and Attributes:

• Ability to organize and establish day-to-day priorities
• Utilizes critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed, and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Must be flexible to take initiative and embrace new opportunities to grow both personally and organizationally.
• Problem solving skills.
• Proficient with Microsoft Office products: Outlook, Word, Excel, PowerPoint, Teams, etc.
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to work as part of a team and independently.
• Must have strong analytical abilities.
• Strong working knowledge of human resource policies and practices.

Salary Range: $17.79 - $26.65
Pay Grade: 16
Compensation may vary based upon, but not limited to: overall experience and qualifications, shift, and location.