What are the responsibilities and job description for the Operations Coordinator position at Saturday Properties?
We’re a growing real estate company on the cutting edge. What sets us apart is our dynamic culture: we focus on having the right people in the right seats. By prioritizing work/life wellness, our team members are fully-focused and happy while at work. We develop more than properties, we develop people.
The Operations Coordinator will serve as the critical administrative support for the Chief People Officer and will be responsible for managing scheduling, communication, documentation, and administrative tasks that facilitate efficient company operations.
Essential Duties and Responsibilities:
- Manage the Chief People Officer calendar to ensure optimal time management
- Prepare and maintain comprehensive administrative documentation, including reports, presentations, and correspondence
- Organize and maintain digital and physical filing systems with meticulous attention to detail
- Coordinate logistics for team meetings and owner visits
- Assist with organizing company events
- Handle confidential and sensitive information with the highest level of discretion
- Provide administrative support to the property management team as needed
- Track and monitor critical deadlines and follow up on pending items
- Prioritize tasks in a fast-paced environment
- Oversee office operations and ensure a well-maintained, efficient workplace
- Manage office supply inventory, process purchasing, and maintain vendor relationships for office supplies
- Coordinate office maintenance and repairs, including managing relationships with building management and maintenance vendors
- Implement and maintain office policies and procedures
- Other duties as assigned
Competencies:
Be Helpful
Be present and Make it Easy
Be Fun
Be someone that people want to work with and make time for friends, family, and your own passions
Be Better
Be constantly improving, be curious, figure out a better way
Be a Team Player
Put the success of the team ahead of themselves and raise the performance of everyone around them
Take Action
Display urgency- come prepared and make the best decision possible with the information in front of you
Do the Right Thing
Own our mistakes, make it right, and move forward
Benefits:
- Medical, dental, and vision insurance
- Disability and life insurance
- 4 weeks paid time off
- 11 paid holidays and volunteer time off
- 401(k) plus match
- Employee wellness program
Minimum Qualifications:
- Bachelor's degree in Business, Communications, or related field
- 2 years of administrative experience, preferably in real estate, property management, or hospitality
- Advanced proficiency in Microsoft Office Suite
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High level of professional discretion and confidentiality
Preferred Qualifications:
- Experience with Yardi
- Previous experience supporting senior-level executives
- Familiarity with the EOS model
