Litigation Legal Assistant

Saul Ewing is seeking an experienced Practice Assistant to sit in its Princeton Office. The individual in this role will be responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client / matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES :

• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
• Proofread and redline work for spelling, grammar, and layout, making appropriate changes.
• Responsible for accuracy and timeliness of final work product.
• Review bills for accuracy, make any necessary edits and prepare transmittal letters to clients.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed.
• Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed.
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
• Process client matter intake forms.
• Prepare table of contents and table of authorities.
• Make photocopies and scan documents as needed.
• Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.
• Retrieve documents from State, Civil and Federal Courts.

SKILLS AND QUALIFICATIONS :

EDUCATION / EXPERIENCE :

PHYSICAL DEMANDS OF POSITION :

In addition to the essential functions outlined above :

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.