Govt. ACFS

POSITION SUMMARY: The position, under the direction of the Child Placement Program Director, is responsible for day-to-day office operations. This includes system control of all Child Welfare operations and sites. The incumbent oversees upkeep of program records and policy to ensure consistency with program guidelines.
ESSENTIAL FUNCTIONS:

• Oversees day-to-day office operations.
• Facilitates department processes and updates systems. Establishes uniform correspondence procedures, formulates record retention policies, and organizes office operations.
• Reviews operating practices and makes recommendations for improvements.
• Evaluates and recommends department systems.
• Composes program or departmental procedures.
• Orders and distributes office supplies and equipment.
• Maintains vehicle repair logs and schedules.
• Greets customers, visitors, and answers phones.

ADDITIONAL RESPONSIBILITIES:

• Coordinates building repairs with vendors.
• Assists with data reporting requirements and performs basic bookkeeping functions.
• Researches and compiles data for departmental reports and special projects.
• Performs other job-related duties as assigned.

CONTACTS: Immediate peers, supervisors, vendors, and external stakeholders.PHYSICAL REQUIREMENTS: Light physical activities with occasional lifting of 20 pounds. Working environment involves some risk of accident and requires basic safety precautions.REQUIREMENTS:Education: Associate's Degree in Office Administration or Business Administration. Three years of work experience may be considered in lieu of degreeExperience: Minimum three years of office experience requiredCertification/License: Background check, good moral character standing, and pre-employment drug testingKnowledge, Skills and Abilities: Spreadsheet software, data processing, word processing, public relations, customer service, organizational skills, problem-solving, crisis management, decision-making, communication