Account Coordinator

About the Role:
We are seeking a highly organized and detail-oriented Sales Coordinator to support our commercial team in Anaheim for a company that works within the cosmetic, skincare industry. This is a critical role involving coordination of product logistics, documentation, and customer support to ensure seamless delivery of materials and samples across the supply chain. The ideal candidate will bring strong communication skills, a knack for documentation, and the ability to juggle multiple priorities in a fast-paced environment.

Key Responsibilities:

Product & Sample Logistics

• Coordinate product and promotional sample requests for internal and external stakeholders

• Maintain sample inventory and ensure timely shipping using FedEx/UPS

• Track and document sample shipments, materials, and packaging inventory

• Collaborate closely with suppliers to ensure product availability and compliance

• Handle packaging, labeling (including safety/GHS warnings), and safe storage of product samples

• Maintain a clean, compliant, and well-organized product storage area

Documentation & Quality Assurance

• Receive, verify, and archive Certificates of Analysis (COAs), Bills of Lading, and related compliance docs

• Ensure all documents are properly named, filed, and meet regulatory specifications

• Conduct quality checks on labels and documentation prior to shipment

• Assist with creation of product labels (drums, totes, etc.)

• Enter and maintain data in Excel logs and ERP systems accurately

Cross-Functional Support

• Act as a liaison between the sales, operations, and supplier teams

• Provide timely updates to internal stakeholders on inventory, documentation, and tracking

• Assist with office communication, front desk support, and general administrative tasks as needed

Requirements:

• AA or Bachelor’s degree preferred (Business, Supply Chain, or related fields)

• 2–5 years’ experience in logistics, inventory coordination, purchasing, or supply chain

• Strong working knowledge of Excel and ERP systems (Chempax a plus)

• Highly detail-oriented with excellent follow-up skills

• Experience in the chemical, ingredient, or manufacturing sector is highly desirable

• Familiarity with OSHA, HAZMAT, and SDS safety standards is a plus

• Strong communication and organizational abilities

Why Join Us?
This is a hands-on role in a close-knit, high-performance team. You'll gain exposure to multiple facets of the business while playing a key role in supporting sales operations, product delivery, and quality standards.