Receptionist, Administrative Assistant

Are you a friendly, detail-oriented, and service-focused professional who thrives in a multicultural, collaborative environment? We’re looking for a Receptionist/Administrative Assistant to be the welcoming face of our corporate headquarters and a key contributor to our team’s success!

This is more than just a front desk role—it's an opportunity to be at the heart of our organization, supporting executives and staff while ensuring smooth daily operations.

Why You’ll Love This Role:

• Team-Oriented Environment: Join a supportive and professional team where your contributions truly matter.
• Exciting Perks: Enjoy organizing company events, assisting with executive travel, and being the first point of contact for new hires!
• Growth Opportunities: Develop new skills while supporting a dynamic corporate office.

Key Responsibilities:

• Greet guests, job candidates, and clients with a warm, professional demeanor.
• Answer and route incoming phone calls and emails efficiently.
• Coordinate travel arrangements for executives and manage expense reports in Concur.
• Organize and set up conference rooms for meetings, interviews, and events.
• Order supplies and maintain a clean, well-stocked kitchen and office space.
• Assist with onboarding new hires, including preparing welcome kits and name tags.
• Manage incoming and outgoing mail, deliveries, and courier processes.
• Support HR with employee events, such as All Hands Meetings.
• Provide administrative support to executives and assist with ad hoc projects.

What You Bring to the Team:

• A passion for customer service and an ability to build strong relationships.
• Strong organizational and multitasking skills, with great attention to detail.
• Experience handling urgent requests, managing priorities, and meeting deadlines.
• Proficiency in Outlook, Word, and Excel.
• High school diploma 3 years of experience in office administration (Bachelor’s degree preferred).