Office Administrator - Financial Coordinator

These are just a few of the benefits you can expect from working with Savage: A culture that appreciates our Team Members Paid Time Off (“PTO”), Paid holidays & Profit Sharing  Excellent benefits including medical, dental, vision, life, disability, 401(k) Commitment to helping our Team Members do things that they never dreamed possible As the Office Administrator, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up a workstation for new hires, and general clerical duties as assigned.What you will be doing:  Manage customer orders and inventory systems Answer phones and assist with customer needs Plan and organize meetings and events as necessary  Accountable for all office functions by maintaining control of the ability to meet customer expectations Monitor Emails throughout the day for order status changes/additions, and other customer needs Faxing/emailing of Bill of Ladings to customers and designated parties (as required) Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.) Book travels arrangements for management as needed Responsible for accounts payable and receivable efforts including month-end process Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.) Coordinate office equipment maintenance and service with vendors Manage all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine, and Sulphur Trucking Running errands (off-site mailings, etc.) Assist other departments and operations with special projects and be able to follow through with assignments from start to completion  Requirements of a successful Office Administrator: Work in an office environment (5 days a week)   Accounting experience is required  Knowledge of principles and practices of organization, planning, records management, research, and general administration follow written and/or verbal instructions with minimal supervision Experience in logistics should be highlighted Proficient with PowerPoint, Excel, Word, and web-based data and reporting systems (Power BI) Familiarity with survey platforms, such as SurveyMonkey, would be a plus Build visual presentations (PowerPoint) and internal safety communications Compile, process, and do basic analysis of safety data Here are some of the physical requirements:  Commitment to working safely at all times Must be physically able to do the following: Sit for long periods  Work with telephones, computers, and other office equipment Consistently sit, reach, climb, stoop, kneel, and crouch  Lift up to 25lbs without accommodations

Salary : $24 - $26