What are the responsibilities and job description for the Purchasing Specialist position at Savannah-Chatham County Public School System?
PRIMARY FUNCTION: This position is responsible for supporting the Purchasing staff by performing a variety of administrative and clerical functions.
REPORTS TO: Director, Purchasing
SALARY SCHEDULE: G-7
WORK DAYS: 250
REQUIREMENTS:
- Education Level: High School Diploma
Preferred: College coursework in business functions or office skills
- Experience, Skill, and Certification:
- Strong word processing skills
- Demonstrable knowledge of basic office equipment and procedures
- Demonstrable knowledge of correct English usage, spelling, grammar, and punctuation for verbal and written communications
- Ability to carry out oral and written directions
- Demonstrable customer service skills, tact and courtesy
- Proven ability to perform clerical work of average difficulty with accuracy and speed
- Demonstrable ability to keep accurate records and files
ESSENTIAL DUTIES:
- Assists in the coordination of buying activities, working with buyers, various sites and departments, and suppliers.
- Maintains organized purchase order and bid files. Sorts and files purchase orders.
- Acts as department receptionist. Types letters and reports, answers routine correspondence usually by letter.
- Resolves problems related to purchases and purchasing procedures.
- Maintains bidder lists and vendor files on automated data base.
- Coordinates incoming and outgoing mail.
- Responsible for department payroll record keeping.
- Performs other duties as necessary for the effectiveness of the department.
TERMS OF EMPLOYMENT
Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 250 days. (G-7)
NON-ESSENTIAL RESPONSIBILITIES
A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:
- it is shared between multiple incumbents in the job; or
- it could be performed by an employee in another job within the workgroup.
Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.
Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.
PHYSICAL AND SENSORY DEMANDS
Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.
OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.
Salary : $18 - $32
