SY 25-26 Senior Clerk – Disbursements Accounts Payable

PRIMARY FUNCTION: This position is responsible for the entry and maintenance of information relating to Disbursements and the production of checks for Accounts Payable functions.

REPORTS TO: Disbursements Manager, Accounts Payable

SALARY SCHEDULE: G-8

WORK DAYS: 250

REQUIREMENTS:

1. Education Level: A GED or a standard high school diploma from a GaDOE-approved and accredited institution is required. 

Preferred:

• Coursework in business education or accounting

1. Experience, Skill, and Certification: 

•  Proficiency in the use of Microsoft Office software programs
•  Proficiency in the use of standard business office equipment
•  Ability to perform mathematical calculations with speed and accuracy
•  Knowledge of standard office procedures and practices

Preferred:

• 2 years accounting experience 

ESSENTIAL DUTIES:

1. Works with all Accounts Payable related functions including, but not limited to, preparing invoices for payment, reconciling vendor statements, recording disbursements, assisting employees and vendors, filing, scanning and preparing checks.
2. Reviews incoming records and requests to ensure completeness and accuracy.
3. Ensures that all work is completed in a timely and accurate manner.
4. Maintains files and records as appropriate.
5. Maintains appropriate, professional relationships with contacts in other departments and schools.
6. Maintains confidentiality of information.
7. Performs other duties as assigned.

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. This is a 250 day position. (G-8)

NON-ESSENTIAL RESPONSIBILITIES

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE   Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

Salary : $20 - $34