Position Overview
We are currently seeking a dedicated and dynamic Event Coordinator to join our esteemed hospitality team. As an integral part of the Event Planning Team, you will be responsible for the planning, execution, and management of various events that cater to our diverse clientele. This role demands a keen eye for detail, exceptional organizational skills, and the ability to work under pressure in a fast-paced environment. Your main objective will be to ensure that every event runs smoothly and meets the high standards that our brand represents. You will collaborate with clients, vendors, and internal departments to deliver memorable and seamless experiences, all while adhering to our budget and timelines. As a crucial liaison between all parties involved, strong communication and interpersonal skills will be essential for success in this position. If you thrive in a challenging yet rewarding environment and possess a passion for hospitality and event management, we invite you to apply and become a vital part of our team.
Role is based on a 32 Hour Work Week
Essential Functions and Responsibilities
- Plan and execute events while overseeing all logistical aspects.
- Collaborate with clients to determine their needs, preferences, and budgetary constraints for each event.
- Coordinate event setup, including décor, seating arrangements, and audio-visual needs.
- Monitor group room block, if applicable, and assist with reservations
- Monitor and evaluate event performance, gathering feedback for future improvement and reporting to management.
- Ensure compliance with safety regulations and applicable laws throughout the planning and execution process.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
Associate or Bachelor's degree in Hospitality Management, Event Planning, or a related field.Proven ability to manage multiple projects simultaneously while meeting deadlines.Excellent verbal and written communication skills, with the ability to interact effectively with clients and vendors.Flexibility to work during evenings and weekends as required for events.Marriott Systems Knowledge preferredWork Conditions & Physical Demands
Work is performed indoors and outdoors in a commercial setting with regular exposure to cold, heat, noise, people, and equipment.Able to work independently or as a team member and support managers with special projects.Strong collaboration skills - works well across functional areas-excellent relationship- building skills; able to collaborate with various levels of the organization.The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Values We Seek
Respect : Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.Collaboration : Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.Service-Focused : Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships.Performance : Achieving exceptional performance requires us all to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business - carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.Expected Hours of Work & Travel
Must be able to work various shifts when needed to cover during regular business hours, including weekends and evenings.
