EXECUTIVE ADMINISTRATIVE ASSISTANT

Req Number

ADM-24-00005

Requisition Category

Full-Time / Part-Time

Full-Time

Location

Arlington, VA

Description

Pay Rate :

At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

Position Location : Arlington, Virginia

Telework / Work-from-Home Authorized :

When Authorized / Hybrid

About the Role :

Sawdey Solution Services is seeking an Executive Administrative Assistant to provide executive level support.

Additional Responsibilities Include, but are not Limited To :

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments / divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answers the telephone and refers the calls to the appropriate individuals within the office.
• Assist in completing and track / follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Maintain, monitor and synchronize calendars, schedules, events, briefings, meeting, invitations, and activities.
• Serve as receptionist for visitors with scheduled office calls.
• Reserve conference rooms, coordinate electronic invitations, coordinate the set-up of
• Unclassified and Secure AV / VTC facilities, prepare handouts, distribute read-aheads, coordinate teleconferencing and document meeting minutes.
• Composes and write quality official correspondence, reports, letters, notices, instructions,and memoranda and documents for signature.
• Utilize Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail.
• Gather and review information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint).
• Perform data entry and prepare data for inclusion into OUSD (A&S) briefs using Microsoft PowerPoint, Word, Excel and other programs.
• Perform word processing to texts, tables, and graphs.
• Generate reports and memoranda, and support briefings and technical presentations.
• Manage correspondence of OUSD (A&S) organizational structure and content on the OUSD (A&S) NIPR and SIPR portal sites.
• Monitor and manage all OUSD (A&S) Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).
• Track and coordinate taskers external to the OUSD (A&S) as required.
• Schedule office events and ordering supplies.
• Work on the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
• Process incoming mail, including email and facsimile, route correspondence to the appropriate individual(s) in the office for response and tracking actions.
• Review, edit and ensures accuracy of reports prior to release to government officials.
• Responsible for correct format, spelling, punctuation, and grammar.
• Coordinates transmissions of FOIA request between the different offices and agencies for information retrieval to meet the deadline of the requestor.
• Provide executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities for Department of Defense.
• Manage several direct reports and multiple functional areas across multiple locations.
• Provide excellent analytical and problem-solving skills.
• Manage customer expectations and working directly with customers.
• Provide outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Perform other duties, as assigned.

Experience Requirements :

Education Requirements :

Other Required Skills & Abilities :

Security Clearance Requirements :

US Citizenship Requirements :

This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

Benefits at Sawdey Solution Services :

At Sawdey Solution Services, we offer an extensive benefits package. Our employee-focused benefits for full-time employees include :

Health Saving Account (HSA) with employer contributions.

Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services :

About the Organization

Sawdey Solution Services , an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned / Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created.

Why Choose Us?

Who We're Looking For :

EOE Statement

We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA , veterans, and persons with disabilities are encouraged to apply!

This position is currently accepting applications.