What are the responsibilities and job description for the Full Charge Bookkeeper position at Sax LLP?
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Our client, a $100m pharmaceutical company, is hiring a full-time Bookkeeper to work in their Staten Island, NY office.
This role begins on-site in Staten Island, and can become hybrid after a training period.
Summary:
The ideal candidate will prepare monthly sales report, bank and credit card reconciliations, must possess a strong skill in Excel and know how to perform V-lookups and sort through large database, etc. Willingness to learn and be trained on the accounting system and work on special projects as required.
Daily Responsibilities:
- Post cash sales to worksheet
- Post credit card sales to worksheet
- Update Deposit Schedule worksheet
- Positive Pay upload & maintenance of files
- NACHA file upload & maintenance of files (currently 2x weekly)
- Review & monitor Operating bank account:
- Clear cancelled checks in Array accounting system
- Recon daily deposits with worksheet
- Resolve ALL variances, including chargebacks (currently unable to access function)
- Notify AP of NSF checks, and post to appropriate worksheet
- Notify AP & bank of fraudulent checks, and post to appropriate worksheet
- Worksheet posting
- Sales Tax Preparation and Monitoring:
- Gather data and prepare monthly sales tax filings for three tax jurisdictions
- Gather data and provide to Avalara for additional sales tax jurisdictions.
- Review Avalara data and prepared filings for errors and address
- Keep sales tax worksheet current (with credit card & cash sales)
- Cash Projection worksheet update and EOD email to stakeholders
- Price changes & maintenance of files
- Verify AR transfer to backup server
- Verify daily backup is setup
- Prepare Sales Tax Filing returns
Requirements:
- Intermediate in Excel and V-lookup functionality
- Strong communication skills both written and verbal, and interpersonal skills.
- Excellent analytical and problem-solving skills.
- Ability to prioritize and work independently while collaborating with relevant teams as necessary to manage priorities and meet deadlines.
Additional Information:
- Medical Insurance
- Paid time off and Holidays
- 401(k) Plan and Much More!
