Office Manager

S B James Construction is a thriving design build commercial construction company founded in 1977 serving Southern Oregon and Northern California. 

Our Mission and Vision: To be the most trusted building partner in the communities that we serve.

This is our goal in EVERYTHING that we do. To reach this, we understand that Our Relationships are Everything! Our relationships with owners, each other, and our community.

In our actions, we commit to:

• Be there for each other
• Support our communities
• Be transparent
• Make things right
  
  

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee and manage all administrative functions of our commercial construction office. This pivotal role ensures smooth day-to-day operations while supporting key departments including reception, human resources, accounting, payroll, construction billing, and IT coordination. The ideal candidate has strong leadership skills, exceptional communication, and a solid understanding of administrative processes within a fast-paced construction environment.

Key Responsibilities:

Office Administration & Reception

• Manage daily office operations and ensure a professional, efficient, and welcoming environment.
• Oversee front desk reception duties, including phone coverage, mail handling, and office supply management.
• Coordinate office equipment maintenance and service vendors.

Human Resources

• Assist with recruitment, onboarding, and offboarding processes.
• Maintain employee records, ensure compliance with employment laws and company policies.
• Support benefits administration, employee engagement, and HR documentation.
• Serve as a point of contact for employee inquiries regarding HR policies and procedures.

Accounting & Finance Support

• Provide back up support to key accounting positions including Accounts Payable, Payroll, and Billing.
• Process cash receipts and accounts receivable posting
• Manage insurance compliance, registration, maintenance records on fleet vehicles and equipment.

Payroll

• Provide support for Union payroll and Worker's Compensation audits.
• Work with third-party payroll providers as needed to ensure timely and accurate processing.

IT Coordination

• Serve as a liaison between staff and third-party IT service providers.
• Maintain basic knowledge of IT systems and ensure technology resources are operational.
• Assist with software licensing, hardware tracking, and user access management.

Qualifications:

• 5 years of office management or administrative leadership experience, preferably in the construction industry.
• Strong understanding of office systems, accounts payable, construction payroll, and construction billing practices.
• Proficient in HR procedures and employment laws.
• Proficient in Microsoft Office Suite, accounting software (e.g., Sage 300, Intacct), and project management tools.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

Preferred Experience:

• Experience with certified payroll and prevailing wage requirements.
• Familiarity with construction contracts (AIA forms), lien releases, and subcontractor compliance.
  
• Working knowledge of ERP or construction-specific software (e.g., Procore, Viewpoint, CMiC).
  
• Oregon Business Notary 

Working Conditions:

• Full-time, in-office position.
• Typical hours Monday–Friday, 8:00 AM to 5:00 PM.
• Occasional overtime may be required.

Salary : $80,000 - $90,000