Office Manager/Executive Assistant

sbe conceptualizes and develops innovative concepts that invite you to indulge in the extraordinary. As the global leader in “lifestyle hospitality,” we redefine the hospitality experience through innovation and collaboration. We ELEVATE THE EXTRAORDINARY.

A pioneering icon in lifestyle hospitality, sbe has become an international brand. As a multiplatform hospitality and nightlife company, we create innovative concepts and award-winning experiences. As incubators and operators, we develop globally acclaimed culinary brands, critically acclaimed restaurants, lounges, and nightclubs. What unites them is a continued commitment to innovation, and service, delivering an unparalleled experience that exceeds the highest of expectations and sets new industry standards. sbe conceptualizes and develops innovative concepts that invite you to INDULGE IN THE EXTRAORDINARY.

JOB TITLE: Office Manager & Executive Assistant

About the Role

We are seeking a dynamic and highly organized Office Manager & Executive Assistant to oversee the day-to-day operations of our Corporate Office. This pivotal role combines administrative expertise with executive support to ensure a smooth, efficient, and professional work environment.

Key Responsibilities:

Office Management

· Oversee daily office operations, including opening procedures, security, and maintenance of common areas

· Manage office aesthetics, including music, decor, and overall atmosphere

· Coordinate mail and package distribution

· Serve as the first point of contact for visitors, managing reception duties and hospitality

· Maintain office organization, including conference rooms, kitchen, and supply inventory

· Oversee office technology and equipment maintenance

· Manage vendor relationships and associated payments

· Coordinate office events and team celebrations

Administrative Support

· Manage office supplies budget and ordering processes

· Oversee office communication systems, including email inboxes and phone lines

· Assist with meeting preparations, including catering and setup

· Manage shipping and courier services

· Maintain accurate records for expenses and invoices

· Assist HR with new employee onboarding processes

· Support the culinary team with tasting events

Executive Assistance

· Provide high-level support to the executive team, managing calendars, emails, and travel arrangements

· Coordinate executive dining reservations and maintain executive refreshment stocks

· Manage out-of-office events and conference logistics for executives

· Process and manage executive expense reports

Qualifications

· Proven experience as an Office Manager or Executive Assistant in a corporate environment

· Exceptional organizational and multitasking skills

· Strong communication and interpersonal abilities

· Proficiency in Microsoft Office Suite and office management software

· Discretion and confidentiality when handling sensitive information

· Ability to anticipate needs and proactively solve problems

· Experience with budget management and vendor relations

Physical Requirements

· Ability to move objects weighing up to 15 pounds

· Comfortable with standing, sitting, or walking for extended periods

· Capable of reaching, bending, and performing repetitive motions

· Visual acuity and hearing ability necessary for communication tasks

What We Offer

· A dynamic and fast-paced work environment

· Opportunity to work with a diverse and talented team

· Competitive salary and benefits package

· Professional development opportunities

Join our team and play a crucial role in maintaining the efficiency and success of our corporate operations. If you thrive in a multifaceted role and excel at creating order from complexity, we want to hear from you!

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Ability to Commute:

• Miami, FL 33133 (Required)

Work Location: In person

Salary : $70,000 - $75,000