Experienced Bookkeeper – Payment and Invoice Specialist

Job Description:

We are seeking a seasoned Bookkeeper with proven expertise in payment and invoice matching, as well as a strong command of financial systems and Excel. The ideal candidate will have a track record of maintaining accurate financial records, reconciling payments and invoices, and ensuring data integrity. If you’re experienced in managing high volumes of transactions with precision, we’d love to have you on our team.

Key Responsibilities:

1. Payment and Invoice Matching

• Payment Reconciliation: Match incoming payments with corresponding invoices in the system, ensuring accuracy and completeness.
• Invoice Verification: Review and verify vendor invoices for correctness, including amounts, dates, and vendor details.
• System Updates: Record and associate payments and invoices in the accounting software to keep financial records current and accurate.

2. Data Integrity and Reconciliation

• Account Reconciliation: Reconcile accounts payable and receivable, ensuring all transactions are accurately recorded and matched.
• Discrepancy Resolution: Investigate and resolve payment and invoice mismatches promptly.
• Excel Proficiency: Leverage advanced Excel skills (e.g., VLOOKUP, pivot tables, conditional formatting) to validate and analyze financial data.

3. Record Maintenance

• Transaction Entry: Ensure all financial transactions are properly recorded and categorized in the system.
• Documentation: Maintain well-organized and accessible financial records for audits or internal reviews.
• Compliance Support: Assist in maintaining compliance with internal controls and accounting standards.

4. Vendor and Customer Relations

• Vendor Communication: Respond to vendor inquiries regarding payments and invoices, maintaining positive relationships.
• Follow-Up: Proactively follow up on overdue payments and outstanding invoices to ensure timely resolution.

Qualifications:

• Minimum of 3 years of bookkeeping experience with a focus on payment and invoice matching.
• Proficiency in accounting software and financial systems.
• Advanced Excel skills, including VLOOKUP, pivot tables, and data validation tools.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication skills for interacting with vendors and internal teams.

Preferred:

• Certification in bookkeeping, accounting, or a related field.
• Experience in accounts payable/receivable in a fast-paced environment.

Benefits:

• Competitive salary based on experience.
• Professional development opportunities.
• A collaborative and supportive work environment.