HR Assistant/Receptionist

,The HR Assistant position is responsible for the day-to-day administrative support for all SFCOS entities. Under general supervision, performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of employment recruitment, workers' compensation, benefits administration, classification and compensation, employee relations, and liability claims; provides information and assistance to employees regarding human resources activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment; and performs a variety of tasks requiring specialized knowledge related to area of assignment. The HR Assistant provides excellent customer service to internal and external customers.

Key Responsibilities:

• Perform a wide variety of responsible clerical, technical, administrative, and office support duties.
• Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management; respond to employment verification requests, salary and benefits surveys, and other requests for information.
• Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports about human resource management programs and activities.
• Process personnel action forms and maintain personnel records to ensure timely performance evaluations and appropriate actions.
• Coordinate post-offer, pre-employment drug screens, or other pre-employment screenings as may be required.
• Assists in the maintenance of personnel records ensuring timely and accurate records.
• Prepare required federal and state notices and monitor time requirements regarding these entitlements.
• Research, compile, and analyze data for special personnel projects and reports as assigned.
• Perform a variety of general office support duties; make copies; maintain a calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages.
• Provide customer service support to internal and external customers. Develop communication tools to enhance the understanding of the company's policies.
• Conduct new hire benefit orientation either in person, by phone or via video conference, to become fully integrated.
• Provide analytical and well-documented reports to HR and management teams.
• Promote the company's reputation as a Preferred Employer.
• Perform all other duties as assigned.

Knowledge/Skills/Abilities:

• Ability to work independently, prioritize responsibilities, meet deadlines, and work well under pressure.
• Proficiency in the English language, verbal and written, and ability to communicate with team members and inter-company personnel in Spanish.
• Knowledge and proficiency in Word, Excel, electronic mail, FAMOUS, and Google Docs.
• Excellent verbal and written communication skills.
• Ability to read and comprehend complex written material such as legal documents and benefit summaries.
• Ability to set priorities, coordinate multiple tasks, and organize tasks.
• Ability to exercise independent professional judgment.
• This role will require travel to the company's areas of operations up to and including overnight travel as needed (travel 25% to 35% of the time ).

Education Requirements:

• High school Diploma or equivalent required, plus one year of office/clerical support experience
• Field of Study: Human Resources (preferred)
• Experience: 1 plus years of experience in Human Resources (preferred)

Additional Requirements:

• Bilingual in Spanish
• Valid Driver's License and good driving record
• Reliable transportation
• Exercise good judgment and maintain the confidentiality of critical, sensitive, and HIPAA information, records, and reporting
• Understand, interpret, and orient on plan designs
• Read, understand, and review documents for accuracy and relevant information
• Maintain complex record-keeping systems
• Ability to multitask and work with constant interruptions
• Hands-on experience with Human Resource Information Systems (HRIS).
• Excellent communication and interpersonal skills and strong decision-making skills

Physical Demands:

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel, and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. To accomplish this job, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

*We are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws*

*Pre-employment drug test / background check required*

IMPORTANT: We are experiencing a high percentage of our responses to your application ending up in spam / junk folders as your email provider may recognize these emails as spam / junk. Please watch for these emails and adjust your spam filter accordingly. Also please provide your cell phone number on your resume and we will send you a confirmation text when we communicate with you via email.

Job Type: Full-time

Pay: $16.50 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Leadership: 1 year (Preferred)
• Human Resources: 2 years (Preferred)
• Clerical: 1 year (Preferred)

Language:

• Spanish and English. (Required)

Work Location: In person

Salary : $17 - $18