Administrative Assistant to Chief Executive Officer

Company: Scent Beauty

Location: New York City, NY (Hybrid: In-office and Remote)

Scent Beauty, Inc. is a multi-brand, omnichannel company focusing on fragrance, cosmetics, body care, and men’s grooming. Scent Beauty creates, manufactures, distributes, and markets culturally relevant Brands to consumers worldwide, including key brick and mortar retailers, as well as dot com platforms and its own platform ScentBeauty.com. Scent Beauty’s portfolio profile encompasses the following verticals: Celebrity, Fashion, Lifestyle, Naturals and Designers. Scent Beauty is a leader in product innovation and subscribes to the values of diversity, sustainability, and qualitative consumer experience. 

POSITION OVERVIEW

We are seeking an experienced Executive Assistant to support the CEO of a growing fast paced beauty fragrance company. This role is ideal for a personable, highly organized individual ready to wear multiple hats in a vibrant remote work environment. The company is experiencing significant growth and investment, and the ideal candidate will be comfortable with a high level of personal interaction and flexibility.

KEY RESPONSIBILITIES

• Manage CEO's calendar and schedule.
• Arrange all travel and accommodations.
• Handle expenses and expense reporting.
• Maintain CEO's focus and keep track of important tasks.
• Coordinate key meetings with the Officers to include securing meeting rooms, overnight accommodations as needed, meals, travel, etc.
• Coordinate communication with Board, Key Clients and Customers.
• Assist with personal tasks as needed (e.g., coordinating gifts, personal errands)
• Provide high-level administrative support with a proactive approach.
• Quarterly Employee & Board Product Mailings –New Products  
• Manage invites and zoom links for key meetings (ex: officer committee call, townhall, company social gatherings)
• SB Live! Weekly & Monthly Meetings - Schedule, invites, room bookings, etc.
• Organize Quarterly Board meetings, including venue, dinners, transport
• Key License Meetings hosted by CEO
• Managing key outside partners: dinners, lunches, meetings
• Supports HR, on some internal administrative functions
• Employee Listings -update process
• Maintain organization chart

QUALIFICATIONS

• 8-10 years of experience as an Executive Assistant or in a similar role.
• Strong organizational and multitasking abilities.
• High level of intuition and professionalism.
• Ability to manage various tasks and responsibilities effectively.
• Comfortable in a fast-paced and family-oriented work environment.
• Expert Microsoft Excel, PowerPoint and Word skills