Administrative Assistant

Administrative Assistant Job Description:

As an Administrative Assistant , you will support senior management while playing a key role in keeping business operations and activities organized and on track. You will assume a wide range of responsibilities, all of which will require flexibility, timeliness and persistence.

Schadler Industrial LLC is a family-owned business offering mechanical, utility and process industrial installation services. Our team is dedicated to providing value-added industrial services to our clients.

Administrative Assistant position will require:

• Excellent punctuality and attendance
• Time management skills
• Stellar organization & follow-through
• Excellent attention to detail and the ability to handle multiple priorities and tight deadlines
• Exceptional written and verbal communication skills and ability to effectively interact with management, as well as customers and professionals
• Flexibility and willingness to accommodate last minute requests in a fast-paced environment
• Maintain a positive attitude and take optimistic approach in stressful situations
• Proficient in Excel, Word, Dropbox, Outlook
• Typing speed 55 WPM (Words Per Minute) or above

RESPONSIBILITIES

Accounting

• Quickbooks
• Check bills for accuracy
• Checking all invoices/quotes for errors
• Keep track of misc discrepancies and resolve in timely manner
• Reconcile accounts each month

Safety

• Purchase PPE

General Office Operation

• Provide support to other departments
• Implement cost saving solutions
• Collaborate effectively with team members
• Purchase office supplies and equipment and maintain proper stock levels
• Print blueprints and organize project files
• Price material and equipment
• Negotiate pricing / project vendor pricing
• Travel Reservations
• Keep track of important dates ex. bid deadlines, mobilization, etc.

Performance is measured in:

· Attendance

· Cost Savings to the Company

· Productivity & Performance

· Time Management

· Completing Tasks Efficiently and Effectively

· Accuracy

· Positive Attitude

· Effective Communication

Physical Demands:

Sitting for a long period of time

Occasionally required to lift 40lb. or less

Benefit Conditions:

• Only full-time employees eligible

Work Remotely

• No

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

Salary : $18 - $26