Senior Billing Specialist

Schnabel provides expertise and design for geotechnical, dam, and tunnel engineering projects worldwide. As a growing, mid-size company with 600 employees and 30 offices, Schnabel offers big-firm capabilities with small-firm responsiveness. Our designers, innovators, and industry experts have successfully tackled projects in remote locations, challenging environments, and for communities large and small across the U.S. and in over 130 countries.

We’re an ENR Top 250 Design Firm and we regularly provide engineering services on projects that lead to awards for our clients. Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel is an employee-owned firm that gives employees the opportunity to share financially in the growth of the company.

Benefit options include:

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Bonus program
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement

Job Description:

Schnabel is seeking a Senior Billing Specialist to join our growing Glen Allen, VA office. The Senior Billing Specialist will provide project billing support to project managers throughout the company. This position will report to the Billing Team Lead.

 Job Responsibilities:

• Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and fixed fee
• Maintain contract and billing documents and supporting documentation
• Ensure consistent and accurate billing-related data quality within the ERP system
• Prepare project invoices and pay application submittals (including lien releases) monthly
• Review and confirm quality of all invoices submitted internally and externally for review and/or processing
• Work with project managers to ensure bills go forward as quickly as possible and follow up on needed approvals for finalized bills
• Use billing system reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger
• Provide integral support to create an efficient and accurate project close-out process, including closeout reconciliations and final invoices
• Research client invoice inquiries and prepare billing adjustments
• Maintain professional and collaborative relationships with project managers, department team members, clients, and vendors
• Perform other related duties as required or assigned

Required Skills/Experience:

• 5 to 10 years of billing experience
• Ability to work independently and effectively prioritize and manage multiple projects in a fast-paced environment
• Possess a strong understanding of project workflow from initial project setup to project completion within a professional services environment
• Knowledge of contract types and related billing requirements in a government contracting environment
• Strong communication skills, both written and verbal
• Strong organizational and stress management skills
• Thorough attention to detail and strong organizational skills
• Demonstrated ability to work well under pressure
• Demonstrated proficiency in Microsoft Office suites, specifically Excel
• Associates Degree or equivalent

Preferred Skills/Experience:

• Experience working within an ERP billing application; preferred experience in any Deltek ERP system (Costpoint, Vision, VantagePoint, GCS)
• Bachelor’s Degree or equivalent
• Experience with maintaining professional and collaborative relationships with stakeholders
• 5 years of overall accounting and finance experience

Other Requirements:

• Ability to pass a background check which may include criminal history, motor vehicle record, and credit check
• Ability to pass a pre-employment screening
• Travel as needed

The compensation range for this position is between $27 to $36 per hour. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.

Salary : $27 - $36