What are the responsibilities and job description for the HR Administrator/Corporate Office Manager position at Schnabel Engineering?
Description
Schnabel provides expertise and design for geotechnical, dam, and tunnel engineering projects worldwide. As a growing, mid-size company with 600 employees and 30 offices, Schnabel offers big-firm capabilities with small-firm responsiveness. Our designers, innovators, and industry experts have successfully tackled projects in remote locations, challenging environments, and for communities large and small across the U.S. and in over 130 countries.
We’re an ENR Top 250 Design Firm and we regularly provide engineering services on projects that lead to awards for our clients. Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel is an employee-owned firm that gives employees the opportunity to share financially in the growth of the company.
Benefit options include :
Medical insurance
Dental insurance
Flexible spending accounts
Employee life & ADD insurance (100% company-paid)
Short-term disability (100% company-paid)
Long-term disability
Supplemental life insurance
401(k) and profit-sharing plan
Employee stock ownership plan (ESOP)
Bonus program
Paid time off
9 Paid Holidays
Wellness program
Professional development and tuition reimbursement
Job Summary :
Schnabel’s growing Human Resources team seeks an HR Administrator / Corporate Office Manager to support a variety of HR functions with integrity and enthusiasm—while also playing a vital role in the function and culture of our company’s Corporate Office.
The HR Administrator / Corporate Office Manager will perform a variety of professional administrative tasks in support of the organization's human resources function and manage our corporate office’s operations. This role is approximately 90-80% HR administration and 10-20% office management (exact breakdown subject to need and managerial discretion). This is an in-office role which reports to the Director of Human Resources.
Job Duties and Responsibilities :
HR Administration (90-80%) :
Maintain accurate and up-to-date human resource files, records, and documentation
Support HR programs, initiatives, and special projects through coordination, scheduling and other organizational tasks
Serves as a first point of contact for employees with the HR team with a focus on customer service
Answers and directs departmental phone calls
Manages the HR inbox / help desk platform, to include responding to inquiries (including those related to HR policies, benefits and procedures), and delegating / escalating inquiries to other team members as needed
Supports HR transactions, such as onboarding processes (including I-9 verification), benefits enrollment, offboarding, other HR processes and ad hoc projects as assigned
Assists with talent acquisition processes, including scheduling interviews, managing pre-employment background checks
Assists in the preparation of human resource reports
Supports HR compliance efforts as they relate to federal and state regulations and client requirements (i.e., documentation, policy maintenance, notices, and privacy)
Provide clerical support to the HR department, including data entry, filing, document management, and retention policies
Provides quality management support to the HR department, including proofreading documents and auditing reports, files, and records to ensure compliance and accuracy
Assist with planning and execution of special events such as benefits enrollment, employee recognition events, and company meetings
Identifies, recommends, and implements HR administrative process improvements in collaboration with HR function leaders
Manages timely processing of HR financial matters, including credit card reconciliation and invoice processing
Other duties as assigned
Office Management (10-20%) :
Welcomes and escorts corporate office guests as needed
Manages office supplies inventory and place orders as needed
Supports corporate office new hires and their managers using the tools provided through our orientation program
Contributes to fostering a vibrant and positive workplace culture by organizing office events and initiatives
Coordinates logistics for corporate office business meetings, including reserving spaces, ordering food, setup, cleanup, and document preparation
Handles mail and package shipment / delivery and receipt
Maintains office equipment and coordinate maintenance and repairs
Supports Legal and Finance teams in coordination and management of office lease agreement, vendor contracts, and relationships for office services
Manages and monitors office security systems
Other duties as assigned
Physical Requirements :
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 30 pounds at times
Ability to alternate between sitting and standing as needed
Required Skills and Abilities :
Ability to manage sensitive and confidential information with professionalism
Exercises strong judgement in directly handling and / or escalating matters to others
Understanding of human resources principles, practices, and procedures
Curiosity and interest in learning the business that the role supports (both the HR team and Schnabel generally)
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work independently and as part of a team
Excellent time management skills with the ability to meet deadlines
High proficiency with Microsoft Office Suite and Adobe software
Experience with vendor management
Ability to operate general office equipment
Notary or ability to obtain notary commission within one month of hire
Provide remote administrative support for other offices as requested
Project management skills preferred
Experience working for a government contractor preferred
Education and Experience :
Bachelor's degree in human resources, business administration, or a related field preferred
3-5 years of experience in HR administration and office management
SHRM-CP credential preferred
The compensation range for this position is between $28 / hour to $37 / hour. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salary : $28 - $37
