Executive Director, Hall Estill

Position Summary:::
The Executive Director is the highest-ranking non-attorney position in the firm and is responsible for all operating, business and financial functions. The Executive Director oversees and executes financial planning, financial management, reporting and controls, personnel administration, strategic planning, and practice management and measurement. This position requires strong financial expertise, leadership skills, and the ability to work collaboratively across all levels of the firm. This position is based in the Tulsa office and reports to the Managing Partner and the Executive Committee.

Direct Responsibilities:::

Financial Management::

• Develop and oversee financial planning, forecasting, and budgeting.
• Conduct variance analysis and financial reporting.
• Manage cash flow, trust accounting, billing, collections, and rate administration.
• Maintain banking relationships and ensure tax compliance and reporting, including work with outside accounting firm.
• Perform payroll, processing and funding payroll taxes.
• Administer compensation-based employee benefit plans (life insurance, LTD insurance, profit-sharing and 401(k) plans).
• Provide financial analysis to support business decisions.
• Identify and implement financial efficiencies to improve overall firm performance.
• Actively support the Compensation Committee during bonus and salary determinations.

Leadership & Strategic Planning::

• Collaborate with the Executive Committee and Board on strategic planning and initiatives.
• Lead financial and operational efforts to improve efficiency and profitability.
• Develop policies that ensure long-term financial stability.
• Advise leadership on industry trends and business opportunities in a proactive manner.
• Provide guidance on firm-wide initiatives, ensuring alignment with long-term objectives.
• Provide advisory support for firm initiatives and policy interpretation for all offices. Occasional travel to other firm offices to increase flow of communication and alignment among all offices.
• Support a culture of continuous improvement, innovation, and accountability.

Business Operations & Risk Management::

• Ensure compliance with financial regulations and internal policies.
• Manage risk, including insurance administration.
• Lead or assist in vendor selection, negotiation, and management.
• Work closely with lawyers, accountants, consultants and regulatory bodies to ensure firm compliance with financial and operational requirements.

Management Responsibilities::

Supervisory Responsibilities::

• Directly oversee the HR Director, IT Director, Accounting Supervisor, Billing Supervisor, Director of Accounts Receivable, Director of Business Development and Recruitment, Marketing Manager (OKC office), Office Manager (OKC and Denver office), and Central Files Supervisor.
• Provide mentorship and leadership to administrative teams, fostering professional growth and development.

Human Resource Management::

• Organizational structure design and management.
• Personnel policy administration, establishment and enforcement.

Information Technology::

• Oversee technology systems administration.
• Lead or assist in the planning of technology capital expenditures and maintenance costs.

Business Development::

• Support leadership in marketing and business development initiatives.
• Collaborate with the Director of Business Development on financial sustainability of business development, marketing and client acquisition initiatives.
• Support recruitment and onboarding strategies aligned with business goals.

Required Qualifications::

• Experience:: Minimum of 10 years in a senior financial or business management role within the legal, finance or technology industries.
• Education:: Bachelor’s degree in accounting, finance or business required; MBA or CPA preferred.
• Skills:: Strong financial analysis, forecasting, budgeting, and profitability assessment.
• Leadership:: Proven ability to manage teams and work cross-functionally.
• Technology:: Strong understanding and proficiency in software, spreadsheets, and financial reporting tools, in addition to an awareness of business technology trends.
• Interpersonal:: Strong communication and collaboration skills.
• Decision-Making:: Ability to make strategic and data-driven decisions to optimize financial and operational outcomes.
• Client-Focused:: Demonstrated ability to enhance client relations through sound financial and operational planning.

Additional Requirements::

• Ability to handle confidential information with discretion.
• Strong problem-solving skills with strategic decision-making abilities.
• Availability to work 45-55 hours per week, with increased workload during year-end bonus determinations and financial planning.
• Commitment to upholding the firm's values, ethics, and professional integrity.