What are the responsibilities and job description for the Medical Secretary position at Schofield Residence Inc?
The Medical Secretary is supervised by the Director of Nursing Services or Assistant Director of Nursing. The job duties and responsibilities are to be performed while observing the following standards: job standard (knowledge, ability, skills), technical skill, quality, quantity, judgement/problem solving, decision making, and initiative. The responsibilities include, but are not limited to the following:
A. Answers phones and relays messages for the Nursing Department.
B. Types correspondence, medical documents, forms, notices, reports, manuals, personnel information, etc. for nursing department, physicians and therapists.
C. Maintains resident records (filing, preparing/dismantling resident records).
D. Maintains nursing department medical supply inventory, prepares and receives orders, and dispenses supplies.
E. Arranges outside consultant appointments and transportation for residents, as needed (including arranging HMO authorization and Medicaid transportation authorization).
F. Schedules medical staff, dental, podiatry, ophthalmology, and optician visits.
G. Prepares MD/NP routine visits consult sheets and physicians orders.
H. Tracks laboratory results.
I. Returns/destroys medications.
J. Photographs residents upon admission.
K. Checks resident TABS alarms, as needed.
L. Assists with beauty shop appointments for residents, as needed.
M. Types transcription.
N. Uses computer for various job duties, which include computer entry duties.
O. Assist with wheelchair resident transport, as needed.
P. Completes NYS Paid Feeding Assistant Program, and assists with feeding when needed.
Q. Performs other secretarial, clerical and administrative duties as required.
R. Performs other related duties as required by their manager.
V. General Duties and Responsibilities
A. Participate in all department meetings, mandated inservices, and assigned committees.
B. Maintain a positive and professional relationship with residents, registrants, family members, legal representatives and visitors.
C. Maintain a positive and professional relationship with all personnel, including supervisors, co-workers and volunteers.
D. Follow all safety regulations and precautions at all times; use protective devices as required.
E. Wear and maintain proper uniform/clothing as established in the uniform dress code policy, including name tag identification. Maintain acceptable personal hygiene.
F. Maintain confidentiality and resident/patient/registrant rights.
G. Maintain confidentiality of all issues and subject matters, including records, reports, data and other related sensitive materials.
H. Maintain an acceptable attendance rate.
I. Follow all laws, rules and regulations of the Federal and NYS Health Codes in regard to the department and overall organization operations.
A. Education and Training - Medical Secretarial training or education from a recognized secretarial school, program, or business college. Formal computer or word processing training preferred.
B. Experience - One year of experience in a medical setting is preferred.
C. Character - Must possess a pleasing personality, good judgement, dependability, moral integrity, neat appearance and poise; must maintain medical and appropriate information in the strictest confidence
A. Answers phones and relays messages for the Nursing Department.
B. Types correspondence, medical documents, forms, notices, reports, manuals, personnel information, etc. for nursing department, physicians and therapists.
C. Maintains resident records (filing, preparing/dismantling resident records).
D. Maintains nursing department medical supply inventory, prepares and receives orders, and dispenses supplies.
E. Arranges outside consultant appointments and transportation for residents, as needed (including arranging HMO authorization and Medicaid transportation authorization).
F. Schedules medical staff, dental, podiatry, ophthalmology, and optician visits.
G. Prepares MD/NP routine visits consult sheets and physicians orders.
H. Tracks laboratory results.
I. Returns/destroys medications.
J. Photographs residents upon admission.
K. Checks resident TABS alarms, as needed.
L. Assists with beauty shop appointments for residents, as needed.
M. Types transcription.
N. Uses computer for various job duties, which include computer entry duties.
O. Assist with wheelchair resident transport, as needed.
P. Completes NYS Paid Feeding Assistant Program, and assists with feeding when needed.
Q. Performs other secretarial, clerical and administrative duties as required.
R. Performs other related duties as required by their manager.
V. General Duties and Responsibilities
A. Participate in all department meetings, mandated inservices, and assigned committees.
B. Maintain a positive and professional relationship with residents, registrants, family members, legal representatives and visitors.
C. Maintain a positive and professional relationship with all personnel, including supervisors, co-workers and volunteers.
D. Follow all safety regulations and precautions at all times; use protective devices as required.
E. Wear and maintain proper uniform/clothing as established in the uniform dress code policy, including name tag identification. Maintain acceptable personal hygiene.
F. Maintain confidentiality and resident/patient/registrant rights.
G. Maintain confidentiality of all issues and subject matters, including records, reports, data and other related sensitive materials.
H. Maintain an acceptable attendance rate.
I. Follow all laws, rules and regulations of the Federal and NYS Health Codes in regard to the department and overall organization operations.
A. Education and Training - Medical Secretarial training or education from a recognized secretarial school, program, or business college. Formal computer or word processing training preferred.
B. Experience - One year of experience in a medical setting is preferred.
C. Character - Must possess a pleasing personality, good judgement, dependability, moral integrity, neat appearance and poise; must maintain medical and appropriate information in the strictest confidence
