Development Coordinator Advancement Operations

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

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• Job Classification:
• Grade Level: 6
  
  

Job Summary

The Development Coordinator – Advancement Operations maintains and manages the processing of all gifts and pledges to the School. Provides support for database entry of advancement activity for the Office of Advancement leadership team and President’s Office. Reports to the Executive Director, Strategic Information & Prospect Development, and takes direction from the Associate Director, Research & Prospect Management and the Database Manager & Business Intelligence Analyst to help the Office of Advancement team meet its goals.

Responsibilities

• Processes all gift activity for the School which includes communicating with donors and internal departments to complete pledges, cash, stock-transfer, and in-kind gift transactions; submitting all gift processing forms to Development Records; submitting credit card gifts through Cybersource and MobileCause; and reviewing all gift batches after Development Records enters them into Raiser’s Edge
• Serve as liaison between the museum gift processing team and the School’s finance and account team to prepare gifts for final processing and create new funds in RE.
• Check Office of Advancement mail for incoming gifts as well as letters for other OA staff.
• Track and produce receipts for donors
• Work with the annual giving team to create, maintain, and communicate appeal codes
• In collaboration with the Prospect Management team, shares relevant reports to assist gift officers and leadership in active prospect management
• Updates RE records, by confirming prospect actions and maintaining solicitation data, strategy, and next steps for the Advancement leadership team and President’s Office. Assists with other database entry and list pulls, as needed
• Coordinates and monitors open pledge reminders on a monthly basis
• Assists with filing of donor records/documents in main OA filing system. Establishes and maintains donor records and accounts. Assures appropriate information is captured in all applicable donor files and in Raiser’s Edge
• Manages professional subscriptions, memberships for the Office of Advancement team
• Serves as the main contact for routing and responding to givetosaic.edu inquiries as well as phone inqueries
• Monitor and maintain the Office of Advancement budget
• Has a solid understanding of fundraising operations for the School and Office of Advancement team
• Performs other related work as needed
  
  

Education

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 1-2 years of work experience in a related job discipline. Preference for one year of work experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work.

Preferred Competencies

• Interest in pursuing a career in development.
• A strong commitment to customer service, proven track record of problem solving, and the ability to manage multiple projects and relationships.
• Excellent analytical skills.
• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational and project management skills.
• Demonstrated skill and knowledge of, or ability to quickly learn the internal workings of the School and the technology tools available to OA staff, including Raiser’s Edge, Microsoft Windows, Adobe InDesign, Adobe Acrobat, Microsoft Office and Google Workspace.
• Work collegially and collaboratively in a team setting.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write well.
• Work independently.
• Manage confidential information with discretion and tact.
  
  

UNION: This position is part of a bargaining unit represented by AFSCME Council 31.

EEO The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.