What are the responsibilities and job description for the Legal Assistant position at Schoolcraft College?
Job Summary
The Legal Assistant is responsible for paralegal and executive assistant support to the General Counsel. This is an in-person position and will require the ability to be physically present at the office location.
Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals.
Required Qualifications
- Associate degree in Paralegal Studies.
- Three (3) or more years of prior experience working in a law firm, clerkship, or government law office.
- Two (2) or more years of prior administrative assistant experience, as well as experience with contract review and legal research.
- Training, coursework, and/or experience in legal issues related to one or more of the principal legal functions of the office.
- Excellent writing, analytical and communication skills with excellent proofreading skills, attention to detail, and thoroughness.
- Must have proficiency with typing, MS Word, Excel, Outlook, Teams, PowerPoint, Adobe and Westlaw (per pre-employment skills assessment).
- Familiarity with law, legal procedures and protocols, and the court system.
A writing sample will be required and should be submitted with your application documents. Examples include a memorandum, legal brief, or draft of a legal document such as a contract or pleading. Your writing sample should be no less than 5 pages long.
The successful completion of a pre-interview skills assessment will be required to move forward.
Preferred Qualifications
- Bachelor’s degree in Paralegal Studies.
- Experience with litigation support.
- Ability to work effectively across departments and offices, engaging resources in an appropriate manner.
- Proactive and able to work independently, efficiently, and professionally.
- Excellent judgement in working with various constituencies with the ability to exercise discretion and diplomacy at all times.
Physical Demands
Schoolcraft College is an AA/EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide with all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10 lbs.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40 hours/week
Salary
Pay Range is $21.13-$33.02 per hour
Job Duties
Job Duty Name
1
Description of Job Duty
Provides direct high-level administrative support to the General Counsel’s office.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Conducts research on legal issues using databases and other resources as directed by the General Counsel.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Under the direction of the General Counsel, prepares and drafts documents, such as: policies, procedures, contracts, memorandums, opinions, correspondence, templates and other standard forms.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Assists the General Counsel with litigation support including the collection/organization of documents, calendaring deadlines, record keepings, and other litigation related activities.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Manages contract intake, conducts basic contract review, and coordinates the legal review process as directed by the General Counsel.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Prepare records, chronologizes and analyze documents as needed to support one or more of the principal legal functions of the General Counsel. Prepares materials for hearings, meetings, mediations, arbitrations, negotiations and other legal presentations and training.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Assists with responding to document requests, including freedom of information requests, subpoenas and discovery requests.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Prepares and proofreads legal briefs, depositions, memoranda, cover letters, pleadings, and other legal documents based on written notes, drafts, and verbal instructions.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
Formats and organizes materials in accordance with standard legal practices.
Assists in preparation of paper and electronic filings.
Assists in preparation of paper and electronic filings.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
10
Description of Job Duty
Attends meetings, takes notes, and prepares written materials from meeting notes. Answers incoming phone calls in a professional manner, including taking messages.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
11
Description of Job Duty
Displays a high degree of professionalism at all times and exercises sound judgment and decision-making skills to resolve sensitive matters.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
12
Description of Job Duty
Utilizes resources appropriately to complete work in the most efficient manner. Proactively communicates the status of work.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
13
Description of Job Duty
Performs a wide variety of routine administrative tasks, such as scanning, copying, mailing, filing, and archiving, etc.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
14
Description of Job Duty
Performs related duties as assigned.
Essential Duty?
Yes
Percentage Of Time
Salary : $21 - $33
